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Visual Presentations
Humans are very visual creatures, and most of us have learned to comprehend a picture or graphic faster than words or mathematical symbols. Of course, different topics have different needs, but if we consider looking at a spreadsheet with hundreds of cells of data vs. A stacked graph, it is easy to see how visual presentations benefit both the presenter (in terms of time) and the audience (in terms of understanding) (NAPSI, 2011). This is evident too, when using a picture to describe an event or object or a pie chart instead of a long statistical explanation. Designing an effective presentation, however, is the same whether visual or aural -- establish the objectives, plan the material, and then organize and present using appropriate levels of visual aids (Designing the Presentation, 1996).
Using visual aids in the presentation make the presentation come alive. They help the audience understand your objectives by clearly communicating data, and by emphasizing whatever is being said. The clearer...
Visual presentations require the audience to move from hearing to seeing, which encourages attention, and allows for greater explanations from the presenter. They add impact and interest to the presentation, and appeal to more than one sense at a time, so the audience is involved in the process. Research, in fact, shows that information is retained far more and longer when both hearing and seeing than in another other format. These same studies show that about 83% of human learning occurs visually, making it essential to use graphics in presentations of all types (Pettersson, 1993).
Keys to the Effective Presentation- Any type of illustration, graph, or picture can be used in business writing, but to be most effective, the following general guidelines are often useful:
Design and Layout -- The operative rule is CCC -- clear, crisp, concise. In business writing or presentations (e.g. PowerPoint), the information must be…
REFERENCES
Designing the Presentation. (1996). U.S. Department of Labor -- OSHA Office. Retrieved from: http://www.osha.gov/doc/outreachtraining/htmlfiles/traintec.html
Melzow, C. (2003). "Using Visual Aids: Graphs." University of Houston Reference Center.
Cited in:http://www.uhv.edu/ac/wac/visualgraphs.asp
Napsi. (2011). Humans Are Visual Beings -- Tech Matters. KXORADIO. COM. Retrieved from:
http://kxoradio.com/news/latest/1257-humans-are-visual-beings.html
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