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We will have to cut back on most of our planned programs for the year to pay this bill, and will not be able to award our annual scholarship unless we find a generous donor to pick up the slack in the budget this unexpected price increase to use your facilities has left us.
Further, we will not be able to use your facilities to hold our annual poetry reading in the future if the charge to do so will be $5,000 from now on. Unless the old price is reinstated, we will be forced to look for other facilities for next year. Since our two organizations have enjoyed a close and supportive relationship over the years, I would hate to see this happen. We have enjoyed the use of your facilities, as have our members. It is convenient to where most of our members live and work, the space is an ideal size for our needs, and the acoustics are wonderful. You have been with the downtown YMCA for many years, and have worked with the Academy of American Poets numerous times regarding our annual poetry reading, so I know you are aware of our standing financial arrangement regarding the use of the facilities.
I am aware that the downtown YMCA has benefited from our relationship, as well. Your organization has received numerous news items on the poetry reading that has provided the downtown YMCA with lots of good publicity over the years. Further, many of our members have been impressed with your facilities when seeing them for the first time and have subsequently become members and encouraged their family and friends to do so, as well.
I am sure that you can understand that this is a huge financial burden to us, and one that should have been explained to us well before we used the downtown YMCA for our poetry reading this year. If we had known the price would increase so much, we would have made other arrangements for different facilities. I know you will agree this oversight should be corrected and the bill reduced to the expected $1,000 for this year, at the very least. I do hope that you will also consider letting the facilities charge remain $1,000 for our organization for future years, as well.
We hope this matter can be resolved quickly and equitably for both of our organizations. If you would like to discuss the matter with me further, please call me at 555-5555.
Thank you.
Sincerely,
John Johnson
Enc. Copy of email from Sue Harrington
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