Business-3 Flowcharting Flowcharts Provide a Clear Documentation

Business-3

Flowcharting

Flowcharts provide a clear documentation of the process. Using a flowchart one is able to demonstrate every step in a process. The flow of steps from left-right and top-down provide for a natural order and make it easy for the audience to follow. The natural order makes it easier to communicate the process to the audience. Flowcharts use standardized symbols, which enhance the readability of the charts Green & Petre, 1992.

The standard symbols assist people to understand the overall scheme and follow the individual steps easily. During the development of a process, it is easier for the team to reduce the risks of complications by having the different steps presented using a flowchart. Having developed the flowchart before implementing the actual process, the team is able to streamline tasks in order to include steps that would produce better outcomes. Using rough drafts one can sketch the flowchart easily before the final flowchart is developed. This allows the presenter to map out all the steps and confirm they have covered all the required steps.

It is true that people understand and remember information presented using charts that text only. Visual presentation is easy and provides the audience with an easy way to comprehend the information. Charts allow the audience to visualize the information been presented and this appeal to multiple senses Zelazny, 1996.

Stimulating the audience's senses enables them to recall and understand the information much better. The amount of information presented by charts can be equivalent to multiple pages of text. This makes charts the best way to reduce the information. A person is likely to recall information presented using charts than text information, which improves their comprehension. Charts make use of different colors and visuals to display information, which appeals to the audience. With such an appeal, the audience will be curious to understand the information.

Implementing technology

It is likely that there would be a fifty-fifty reaction. Some of the staff would embrace the new technology and the other half would fight the technology. The belief held by the employees regarding the new technology is another issue. Staff might not see or understand the benefits of the technology, which might result in resistance. There could be failure to incorporate the technology if employees do not see its relevance Gillespie & Barr, 2002.

Lack of vision by the staff would hinder the integration. This would result in integration failure. Embracing the new technology would be dependent on pre-implementation activities carried out within the organization. Demonstrating to the employees the benefits and uses of the system would enable them to embrace the integration. Staff might blame the new technology for all their work related issues. This would only be an excuse for refusing the integration.