Charter and WBS (Work Break Breakdown) for

¶ … charter and WBS (work break breakdown) for a new project that G-Tech is intending to implement. The G-Tech is an organization that focuses on managing and building a data warehouse for small, medium and large organization. In the last few years, the company has recorded a tremendous growth and the current information systems that the company is using for its services are no more adequate to meet customer demands. Thus, the company has decided to expand and increase the capacity of its current information systems.

The next section provides the project chart for the new IT project. G-TECH IT EXPANSION PROJECT Project Charter G-Tech Project Title Description Success Criteria & Expected Benefits Funding Major Deliverables Acceptance Criteria Milestone Schedule Approval Requirements Project Manager Reporting Requirements Authorized by Project Title Acquisition and Expansion of G-Tech IT 2014 Purpose The goal of this project is to carry out the acquisition and expansion of IT (Information Technology) for the G-Tech to accommodate for rapid expansion that the company is current experiencing.

Moreover, the project aims to improve the service of human resources to enhance their efficiency. The capacity of the current systems is no more adequate to cope with the recent demand of customers. Thus, the company decides to upgrade its information systems to meet up with latest technology in order to enhance its competitive market advantages. The new system will also upgrade the server and share derives to facilitate the company efficiency.

The company will upgrade its IT security using firewall to protect the company information systems from an unauthorized access to the company new IT infrastructures. More importantly, the company will like to increase the capacity of hardware and software to facilitate data storage and retrieval. The new system will boost the efficiency of the services that the company offers to its customers. Moreover, the new system will facilitate the G-Tech administrative functions.

Description The new system consists of latest software and hardware that will use the powerful data warehouse and having the following features: Self-service Payroll, and attendance Succession Planning Performance Review Management, Increase of data storage Employee Profiles, Government Reporting Custom Relational Analysis & Search Compensation Analysis, Customer tracking system Enhancement of communication system. Objective The major objective of the new system is to build new information systems for the G-Tech to accommodate the company rapid expansion and enhance the efficiency of the company employee.

Expected Benefits The new system will assist the company competitive market advantages because it will assist in expanding its market to 500 Fortune company in the United States and outside the United States. Increase in the market advantages will assist the company to boost its annual revenue. Moreover, the systems will facilitate the employee functions because the training modules will be integrated in the new system that will facilitate employee efficiency.

Other expected benefits of the new systems are as follows: Improving the company recruiting process, Time and cost savings because of the automated systems. Protection of the company information system from outside intruder. Funding G-Tech has authorized the sum of $350,000 for the design, acquisition, installation, and implementation of the software, hardware, as well as technical support for the new systems. Funding will also cover document servers, web-based meetings, computing support, shared drives, and firewalls.

Major Deliverables Major deliverables will include: Technical support Effective and efficient of the IT System, Customer relation systems. Report generation. Increase of capacity of the database systems. Firewalls Document servers Web-based meetings. Acceptance Criteria Acceptance criteria for the new project are as follows: Delivery of employee database Acquisition server with expanded storage. Advanced system with self-serve application. Telecommuter system, Performance review systems. Employee database. Data warehouse design and application. Firewall design and implementation. Web-based meeting tool. Design and Implementation of document server.

Milestone Schedule Deliverable Time Schedule Data warehousing system Day 1 -- Day 15 Payroll System Day 16 -- Day 60 Document Server System Day 601 -- Day 90 Customer relationship system Day 91 -- Day 120 Web-based system. Day 121 - Day 140 Approval Requirements The project manager will be responsible for the reviewing of all purchasing and acquisition of the new hardware and software to meet the company requirement and approved budget. The financial director, project manager, and human resources director will approve product that may deviate to more than 10% from the approved budget.

The CEO will approve the overall project changes if changes are necessary. The CEO will also approve the entire project milestone. Reporting requirements Project team will perform each task in the work breakdown and they will report the project progress to the project manager on weekly basis. The project manager will report the status of the project to the G-Tech Director on a monthly basis. The report will also include updated project risk assessment, project success as well as the project performances.

Project Manager Peter Stephen will be the project manager and will be in charge of the overall project management. Authorized by G-Tech President & CEO Allen Gephardt Date: 10 November 2014 Work Breakdown Structure The WBS (work breakdown) reveals all the major tasks that will be completed for the project. In essence, the WBS is a tool that assists the project manager to complete the project based on the project resources, costs and time. Thus, the WBS will assist the project manger to complete the project on cost and time.

The WBS for the G-Tech is as follows: E.

G-Tech Project Work Break Down Tasks Responsibilities Start Date End Date 1 Specify requirements 6-Dec-14 22-Aug-15 1.1 User interviews Checklist U, IT 6-Dec-14 13-Dec-14 6 1.2 Consolidate requirements U, IT 13-dec-14 15-Dec-14 3 1.3 Drafting the G-Tech project requirement U 15-Dec-14 15-Dec-14 1 1.4 Review & amend the project requirements U 18-Dec-14 19-Dec-14 2 Preparing of the RFI (Request for Information) IT, U 20-Dec-14 22-Dec-14 3 1.6 Signing the requirements / RFI M, PS 22-dec-14 22-Dec-14 1 2 Search for vendors 19-Dec-14 26-Dec-14 2.1 Identification of hardware software, and vendors IT, U 19-Dec-14 20-Dec-14 2 2.2 Identification of the IT vendors that meet the company requirements IT, U 21-Dec-14 22-Dec-14 2 2.3 Issuing the RFI and Contacting the vendors IT 25-Dec-14 26-Dec-14 2 3 Reviewing RFI responses 29-Dec-14 6-Jan-15 3.1 Reviewing & analyzing the RFI responses IT, U 29-Dec-14 3-Jan-15 3 3.2 Compare against the company requirements IT, U 2-Jan-15 4-Jan-15 3 3.3 Identifying and short listing.