Communications Plan VMDR
Virtual Machine Disaster Recovery for Mom and Pop Shop. LLC
Project Manager
Banyon Jarvis
Madeleine Coleman
Yolanda Stephens
Prioritization
Owner(s)
Banyon Jarvis Madeleine Coleman Yolanda Stephens
General Information
Authorized By:
Project Description (Summary): Virtual Machine Disaster Recovery Site will be installing the tier 1, "cold site" back up scheme for Mr. And Mrs. Huntsman of Mom and Pop LLC. The company now needs to survey the location and set up of Mom and Pop, LLC in order to install and configure the back up plan appropriately.
Stakeholder List
Not all Stakeholders are located in the same geographical location
Stakeholder Name / Title
Project Role
Elysia and Mario Hunstman
The customer who will work with the tier 1 of the Virtual Machine Disaster Recovery backup project. They are ultimately the final ones to sign off on the completion of the project and need to see the process of their data recovery done easily and within the time frame.
Banyon Jarvis
Owner of VM Disaster Recovery and one of the three project managers. Banyon is in charge of contacting Mr. And Mrs. Hunstman and working with them to get project steps approved.
Madeleine Coleman
Another owner and project manager of VM Disaster Recovery. Will be working with the IT team to solidify the plans and train them to provide guidance to Mom and Pop, LLC in the event of software issues.
Yolanda Stephens
Third owner and project manager. Will be working on providing the VM data recovery service from the back end, ensuring that the...
Communication
Document Description
Audience
Expected Action
Comm. Class Input Method
Output Method
Frequency
Responsible Resource
Project Status Report
All members of project team and Mr. And Mrs. Hunstman
Status submitted by each individual every Friday
Mandatory
Status Update Form
Combined Status-e-mailed every Friday at the end of the day
Weekly until completion of project
Banyon
Project Status Web
Yolanda Stephens and in-house technicians
Update at project escalation
Mandatory
Web Input
Update via e-mail
Weekly
Yolanda
Project Status Meeting
All team members
Interaction at weekly meetings
Mandatory
In-person
Meeting Notes in Memo format
Weekly until project completion
Madeleine
Executive Status Update
Project Managers and Owners
Update project status and any potential risk issues as they appear
Mandatory
Formal Status Report Template
Executive Summary
Weekly or when issues arise
Madeleine
Issue Management Database
All project team members
When issues occur during the project
Optional
Issues Database
Issues Report Template
Weekly when issues arise
Yolanda
Phase Review Signoff
All project…
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