Marketing Plan - Outsourcing Accounts Term Paper

Excerpt from Term Paper :

(Accounts Payable Processing: BPM Outsourcing) for enhanced managerial competence and price decline, many companies are concentrating a lot on reducing costs and reforming operations. The crisis is mainly severe on non-revenue producing, but vital jobs like accounts payable and purchasing. Accounts payable and procuring processes are main operations, but they are usually regarded as important cost centers. Thus, making constant developments in the accounts payable and procuring departments is an essential step to make sure that the organization is working at its most proficient and can bring in considerable profits. (Driving Continuous Improvements across Accounts Payable & Purchasing Processes)

Lack of appropriate account payable management entails the customers of the company to lose faith that forms a bad influence on the company. However, simultaneously the management of account payables is considered a strenuous task for most of the companies and necessitates skilled labor along with specialized training activities. Only due to this most of the companies outsource their account payable functions to off-shore destinations. With the account payable outsourcing a company is seen to accumulate the surplus of a lot by curtailing operational and HR costs, extend better customer satisfaction by making payments on time, maintain records in a better way by applying modern technologies, estimate the complex operations and become transparent of the delays involved. The Financial and account payable outsourcing services are offered by much quality registered companied in countries like India and China. Such companies also offer related services such as billing service, account receivables, general accounting, and tax management along with the Treasury and cash management. (What are the benefits of account payable outsourcing?)

Temporary or continuing organizations can focus on taking care of their business, by outsourcing their secretarial requirements. (Outsourcing: ( Outsourcing Accounts Payable processing job, offer stiff power over operational payment, aid enlarged vendor discounts and control bank float by having the choice to manage the invoice payment process. (Accounts Payable Processing: BPM Outsourcing) There can be improved cash flow management; will ease up working capital; lessen business process expenses by increasing annual cost savings from 25% to 50%; bigger power over the accounts payable process; enhanced supplier relations and a better bottom line; enhanced exactness; improved output of managers and employees; improved customer service to managers, employees and vendors and enhanced financial management focus on important matters. (AP Outsourcing: ( Thus in spite of whichever industry sector, accounts payable and purchasing are now accepted as business functions that can make both competitive advantages and important bottom line developments.

Generation of a brief outsourcing approach that incorporates particular process essentials and service anticipations is considered as quite a strenuous task. Strict rules are to be developed and adhered for management of the Outsourcing Accounts payable provider selection process. This entails that is it just and unbiased in all respects. Occasionally the companies are at fault of allowing the providers to set aside the prescribed selection process and corresponding communications protocols. This naturally arises with a last-minute entry at the indication of an executive who are not part of the decision team. In addition to this the guidelines for arriving at a decision with regard to the selection process are to be clearly indicated taking into consideration such factors like the price points or qualification of service providers. But the process is not required to hinder the Outsourcing Accounts Payable provider and key stakeholders of the company from involving in regular discussions. The relationships pertaining to Outsourcing Accounts Payable relationships are firmly intertwined with the buyer and seller and the fast interactions among the parties are considered good for the final solution and relationships. The view to keep the Outsourcing Accounts payable provider at a distance is not regarded as a best practice in the industry. (Business Process Outsourcing: Current Trends and Best Practices)

Companies that outsource for cost saving must do a complete possibility research to better appreciate their likely return on investment. But many companies enter into outsourcing agreements without doing a prior cost-benefit research. (Less than Half of Large U.S. And European Companies Say Outsourcing is Cost Effective, PricewaterhouseCoopers Find) Real anticipations are considered to be the fundamentals of better outsourcing accounts payable business deals. The failure of companies in appropriately estimating the savings anticipated from the outsourcing accounts payable business or the prospective developments with regard to their activities to be performed by the outsourcing provider or the company itself marks the indications towards troubled deal. (Reaping the benefits of business-process outsourcing) Outsourcing is sometimes considered by the management to be secured for the dramatic cost-reducing initiatives. In consequence to this the corporations often concentrate only on the initial year surpluses instead of on equilibrating the short- and long-term advantages. There also exists an inclination of the clients to adopt the negotiation shortcuts to enhance the deal with the selected Accounts Payable provider. One such awful case arises when both the parties involved set aside devising of a detailed language for specific business variations, opting rather to depend on future negotiations to re-concentrate on the deal. Waiting up till the post contract signing to fix the financial baseline and service levels is regarded as another 'worst' practice. More frequently the two parties never adhere to it resulting in rapid unevenness of the expectations. (Bombay bound)

When the contract is effected to and the outsource provider commences the process, the company finds a more real outline of the involvements of costs and savings. The company recurrently understands then that the provider is able to retain a major portion of the value of the deal. When such things are found out then there is break down of the trust and the management of the company attempts to conclude the deal to renegotiate the same. To exemplify the same it is worth considering the following scenario. An accounts payable business outsourcing provider contracts to manage the accounting function of a company entailing the company a rebate of 20% on its costs. The managers of the company could find out the rough estimate and conclude that the provider will take up the project with the operating cost that is about 30% less than that dealt in, keeping a margin of 12.5%. However, the outsourcing provider refined the project to outsource it again to India to exploit the cheap labor and infuses automation to it and in the process could achieve the savings of 40% instead of 30% as a result of which the margin hiked to 25%. Thus it depicts that had the company taken into consideration all these aspects of potential savings the deal would have had a different dimension. It would perhaps be justified in stipulating to split the additional value evenly with the enhancement of the savings above 30%. (Reaping the benefits of business-process outsourcing)

The benefits of the deal will be entailed to the companies as well as the service providers in a better way when the mangers are able to calculate accurately all the prospective savings prior to effecting the deal. Often companies are not in favor of conducting a detailed assessment of such facts due to the involvement of much time and the requirement of management attention. Thus taking up a thorough up-front analysis assists a company to make better outsourcing decisions in three primary fields. The analysis thus recommends effective calculations even prior to initiation of the deal. It is worthwhile to take into account all the potentialities involved. An intensive up-front analysis assists an accounts payable business company for both the parties to visualize more apparently the various opportunities of generating value by enhancing the process. Such ideology makes it certain that the value is more fully acquired. With the real expectations of the necessary potentialities of the gain and in infusing such potentialities into the structure of the deal enhance the scope of contentment of both the parties during the continuance of the deal. The next element in this respect is the Plan for change. A detailed up-front assessment assists the companies to take into consideration the major variations in their strategies and thereby safeguards the companies from major expenses as a result of the variations.

Moreover, as each and every executive visualizes most of the internal project teams are ineffective in endorsing the expected benefits of an enterprise. Several factors attribute to such failure of a project team, such as the insufficiency of the project plan, the team is inconsonance with the organizational structure was found to lack the adequate skilled personnel to perform the job or is not effectively managed, the executive that sponsored the project have left, etc. When the project or function is outsourced its advantages is essentially indicated in the contract and are being monitored regularly and the contract involves…

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