XYZ police department organizational structure and personnel composition

Police Department

The mission statement

The XYZ police department is willing to work with the local community to secure and safeguard common populace, avert crime and help people alike.

Services and their description

Community services division

This unit consists of one captain, three lieutenant watch commanders, one watch operations supervisor, eight watch operations specialists, three telephone response specialists, forty security contract employees, one security specialist and two roster employees (Miller, 2011).

Patrol Bureau is headed by the assistant chief of police who works for the chief of police. This Bureau entails four divisions who cover the entire area under the Bureau's jurisdiction (Miller, 2011).

The Patrol Operations Division has one assistant chief of police, five division commanders, eight executive officers, three watch commanders, two police service assistants and one administrative assistant (Miller, 2011).

Patrol Operations Division is spearheaded by a captain who works under the Patrol Bureau Commander. This captain presides over three full time watch commanders, watch operations supervisor and a security section (Miller, 2011).

The Watch Commanders

These Watch Commanders have three lieutenants only. The job description of the watch commanders is to supervise and coordinate with the local police all over the city. During their tour around the city, the watch commanders can call any department at their will (Miller, 2011).

Three Watch Commanders work full time covering night shifts. Four Patrol District officers have a weekday duty of being a watch command. Watch command for holidays and weekends is rotated by department command staff. Patrol operations division commander schedules the daytime watch command duties (Miller, 2011).

The Watch Operations center

The Watch Operations Center has one civilian supervisor, eight watch operations specialists and three telephone response specialists. This department works twenty fours providing its services to citizens and other departments. It collaborates with many other agencies. The public files its complaints and they can make inquiries and requests. The complaints are resolved in a timely manner. Watch operations Center is the center point of resources making it available to citizens and public. Telephone Response Unit ensures that investigation reports are completed about incidents which are shown on police website. The department finishes 50% of the reports (Miller, 2011).

The City Security Section

The City security director assigns the captain for patrol operation division. XYZ city will ask an outside agency to provide security in locations of their choice. Most locations have working staff working twenty four hours all-round the year. At least forty policemen and security officers can provide security and do monitoring by cameras. Security section has the access to facilities via a card swipe system. This department has the duty of assigning ID badges (Miller, 2011).

The Investigative Division

Assistant Chief of Police

This investigative bureau is headed by Assistant Chief of Police who works under Chief of Police. The following divisions are handed over to the Bureau (Miller, 2011):

The Criminal Investigations Division

This Criminal Investigation Division has one captain, two lieutenants, one investigative specialist and two administrative assistant. This department entails eight separate investigative squads. Crime stopper program is also working with them. The investigative squad has many other departments examined below briefly (Miller, 2011):

The Homicide Squad

This Homicide Squad consists of one sergeant, one corporal, seven detectives and one multiple offender coordinators. The job description of the homicide squad is to monitor all possible deaths in one city including suicide cases which arrive at front desk of XYZ police department. Underage children (under sixteen) are exempt from these homicide squad investigations. Those are explored by the Juvenile Services Squad (Miller, 2011).

The Robbery Squad

This Robbery Squad consist one sergeant, one corporal and six detectives. The job description of the robbery squad is to monitor all the robberies occurring within a particular city. This entails crimes done against residential and commercial establishments. Crimes against people are scrutinized. The task force officer works under FBI (Miller, 2011).

The Special Victims unit

This Special Victim Unit has one sergeant, one corporal, six detectives and one victim advocate. Special victim unit examines all forms of assaults including sexual assault and related crimes. Missing cases are reported as well to XYZ police department. Sexual abuse by an elderly person can be reported as well as physical assault (Miller, 2011).

The Fraud Squad

This Fraud Squad has one sergeant, one corporal and seven detectives. The job description of the fraud squad is to monitor the financial felonies committed which include bank fraud, forgery and extortion. A polygraph operator is also working with the department. Corporal and detectives examine tech crimes happening in a city. These detectives are working under Secret Service Financial Crimes Task Force (Miller, 2011).

The Juvenile Services Squad

This Juvenile Services Squad consists of one sergeant, one corporal, seven detectives and one victim advocate. The job description of the juvenile services squad is to monitor and investigate crimes done by minors and against minors. Sudden Infant Death Syndrome (SIDS), arson and other crimes are investigated where the child is under sixteen years. Conferences are conducted for improving juvenile behavior and reports are directed juvenile court (Miller, 2011).

The PM Investigations Squad

This PM investigations squad has one sergeant, one corporal along with six detectives. The PM investigation squad can take actions as it has the license. The timings are 5 pm to 4 am from Monday to Thursday. PM squad can help Patrol when needed in daylight crime cases (Miller, 2011).

The Violent Criminal Apprehension Team (VCAT)

This VCAT has one sergeant, six detectives and one violent fugitive task force (VFTF) officer. This Violent Criminal Apprehension Team has the responsibility of locating and apprehending most wanted offenders within a city XYZ. This team will also find and arrest offenders who have fled from other XYZ cities. Violent Fugitive Task Force officer works under United States Marshals (Miller, 2011).

The Commercial Property Squad

This Commercial Property Squad has one sergeant, one corporal, seven detectives, two investigative specialists and three investigative aides. This commercial property squad investigates all possible commercial property crimes occurring within XYZ city. Arson, larceny, burglary and vandalism are investigated among many others (Miller, 2011).

The Residential Property Squad

The lineup of Residential Property Squad consists of one corporal, one sergeant, six detectives, one investigative specialist and one investigative aide. Its job is to investigate the crimes occurring in the vicinity within its jurisdiction. The crimes under scrutiny are vandalism, larceny, burglary and arson. A pawn tracker detective is working alongside (Miller, 2011).

The Crime Stoppers

The lineup of Crime Stoppers consists of one crime stopper coordinator and one crime stopper assistant. Their job is to rely on the information attained from the special crime stoppers website, text line and telephone number. The crime stoppers preside over internal briefings on crime stoppers program and holding public programs for speaking sessions, civic group and organizations related to guidelines of the program. Crime stoppers works as the law enforcement agency working in cahoots with the civilian board of directors which dishes cash rewards for nameless tipsters. They are answerable to the commanding officer of Criminal Investigations Divisions (Miller, 2011).

Task Forces

The Task Forces consist of XYZ police department which is working in many task force operations with known agencies covering the entire region (for instance Violent Fugitive Task Force, Violent Crimes Task Force, Joint Terrorism Task Force, FBI Safe Street Task Force, Financial Crimes Task Force and DEA Task Force). The demand of these task forces dictates that personnel must be trained and professional. Fluidity and flexibility are critical factors. These task forces have temporary positions. The task forces are overseen by the Criminal Investigations Division's, Investigative Support Division, Vice / Narcotics Division's administration. VCTF is assigned one resource coordinator (Miller, 2011).

Police administration

These five dimensions show a particular pattern for each agency while recognizing and quantifying their aims and objectives. ICMA and The Urban Institute also worked out a given set of bylaws which endeavors to measure the efficiency of multiple crime control policies (Harry et al., 1992). These are also consists a list of aims and objectives which includes:

Receptiveness of police

Crime prevention

Trepidation of offenders

Feeling safe

A service would entail being cooperative, helpful, fair, courtesy and trustworthiness. All of these individual features would be having their own traits and characteristics.

For all of these objectives, the practitioners and researchers will develop particular measures in order to examine the competency of the police agencies. Since the arrival of community policing in the 1980's, administrators and scholars have invented other measures of police efficacy too.

According to the community policing criteria, police functions breed due to collaboration with local community and taking decisions takes on a whole new meaning (Bayley, 1994). According to Moore (200), police need to further their goals a bit and reach beyond their capacity to contain these aims:

Standard of life in this modern era

Less fear

Crime prevention

Receptiveness of police

Anxiety of offenders

Feeling of safety

Honesty

Being helpful/cooperative

Courtesy

Being fair

Apart from that, Mastrofski's (1999) has proposed 6 dimensions for community policing which includes the following:

Reliability

Being attentive

Responsiveness

Manners

Being fair

Being competent

For attaining these goals, the promoters of community policing emphasize that police forces should become more proactive, concentrated and community focused. Others have emphasized on living with the 'older professional model' on which police has thrived. Some changes are required in the crime fighting, regulations and corporate structure for that matter. This research has designatedMoore's seven dimensions and Mastrofski's six dimensions for this particular police department. These entail:

Moore's seven dimensions

Lessen criminal victimization is a fundamental priority. Lessen fear and increase human security is just as important. Offenders paying for their crime are only fair. Ensure security in public places is imperative. Guarantee safety in public spaces is important. Usage of monetary resources efficiently, fairly and professionally is important. Meeting customer's demands / attain legitimacy within those policed. Usage of force in a brilliant, fair and efficient manner is a necessity.

Mastrofski's six dimensions

Alertness is imperative. Dependability drives competency. Receptiveness creates trust. Equality bears justice. Manners creates professional environment. Competency drives results.

5. Organizational chart for the Department

6. Organizational Charts for various divisions

Detailed Budget

The amount of the budget was $30,000,000, which has been divided into three highlighted sects. These highlighted sects are; Personnel cost for the entire police department, Operational Expenses and Administrative Expenses.

The budget is allotted in a way that it monitors the performance and enhances the performance of each individual department. Similarly, personnel cost for the entire police department is constructed on many subdivided items, which includes salaries for the sworn employees and non-sworn employees. The department has also added benefit expenses to both sworn and non-sworn employees.

Allotted Budget salaries for the sworn employees are $16, 920, 00 excluding benefits for the sworn employees. The benefits are totaled as $592,000. Providing benefits to employees always help, as this is a motivational factor and they are public servants who work round the clock to keep citizens/public safe and guarded.

The budgeted salaries for the nonsworn employees are also allotted from public funds. These also come under personnel costs and the amount allotted to these personnel, including salary and benefits is totaled at $1,589,300. (Breakdown of the amount $1,589,300 is Salaries = $1, 536, 00 and Benefits = $53,300).

It should be noted that Personnel costs that are totaled is approximate of 63% of the total budget of the department. These prices do not include overtime expenses.

The second most important section of this budgeting is operating expenses. The operating budgets usually include the day-to-day, miscellaneous expenditures such as fuel, maintenance, weapons, etc. In this section all these expenses are outlined. Primarily the ministry included overtime cost that came up to $3,000,000. In a police Dept there is an extensive use of vehicles which operates with fuel, need maintenance sometimes, even replacements. Fuel has been calculated as $2.90 per liter that's a bulk rate and in a year, police vehicles of XYZ city require around 475,000 gallons of fuel which costs the ministry as $1,377,500. Maintenance vehicles and vehicle replacements cost $2,000,000. Weapons, uniforms per sworn employee, operation officers and animal control are totaled at $302,000. Weapon maintenance also costs the ministry which is budgeted at $40,000.

Ammunition, Ballistic vests, boat maintenance, dive team management, swat vehicles, bicycle, etc. are all included in this operating expense and the total operational cost including the figures mentioned above costs $8,251,300.

This budget report concludes with an administrative budget. Allotting budget for administration is vital to the department. The estimated receipts of administrative expense are $2,647,400. The administration statement shows separately, some disbursement charges such as training, budget, recruiting and travelling budget, citizen liaison budget, property or evidence budgets, etc. all these charges comes under administrative budget.

The significant amount allotted in the administrative section is for training which is no less than $150,000. Recruiting; and travelling costs the department $100,000; educational tuition assistance rounds up to $400,000. The other important division that needs high resources is computers or advanced technology costing $1,253,000. The Totaled amount including the entire existing amount mentioned under administrative section is $2,647,400.

Proposed Operating Budget for the XYX City Police Department

Budgeted Salaries for Sworn Employees:

$16,920,000

Benefits for Sworn Employees:

$592,000

Total Sworn Employees:

$17,512,000

Budgeted Salaries for Non-Sworn Employees:

$1,536,000

Benefits for Non-Sworn Employees:

$53,300

Total Non-Sworn Employees:

$1,589,300

Personnel Costs for Entire Police Department:

$19,101,300

**Personnel costs are around sixty three percent of the entire Police Budget.

Operational Expenses

Overtime Costs:

$3,000,000

Fuel Budget: 475,000 gallons of fuel x $2.90 bulk rate =

$1,377,500

Patrol Vehicle Maintenance and Vehicle Replacement:

$2,000,000

Weapons and/or Uniforms per sworn Officer,

Operations Officer and Animal Control:

$302,000

Weapons Maintenance/Replacement:

$40,000

Ammunition:

$40,000

Ballistic Vests/Tactical Vests: (296x$800)

$236,800

Boat Maintenance/Replacement/Equipment:

$500,000

Dive Team Equipment:

$60,000

SWAT Armored Vehicle/Maintenance

$350,000

Bicycle Patrol Bikes/Supplies:

$50,000

Beach Patrol ATV's/Jet Ski's:

$80,000

K-9 Vehicle Modifications/Dog Maintenance:

$50,000

Extraditions (Travel/Car Rental/Lodging etc.:

$100,000

Forensics Supplies:

$50,000

Officer Miscellaneous-(ink pads, traffic vests, etc.):

$5,000

Miscellaneous Expenses:

$10,000

Total Operations:

$8,251,300

Administrative Expenses

Office Supplies $30,000 per Bureau:

$90,000

Office Supplies Chiefs Office:

$20,000

Copiers/Maintenance:

$50,000

Training Budget:

$150,000

Recruiting/Travel:

$100,000

Citizen Liaison/Citizen Training:

$25,000

Property/Evidence:

$25,000

Educational Tuition Assistance:

$400,000

Organization Membership Fees:

$4,450

Building Utility Bills:

$115,500

Facilities Modification/Maintenance:

$250,000

Computers/Printers/Peripherals:

$1,253,000

Technology Maintenance Agreements:

$75,000

Software Licensing:

$75,000

Miscellaneous:

$14,450

Total Administrative:

$2,647,400

Total Budget:

$30,000,000