¶ … Club Project Initiation
Project Milestone Schedule
Milestone List
Prize Day Club Initiation
Milestone No.
Milestone
Mandatory / Optional
Completion Date
Verification
Project Start
Mandatory
Sponsor Approval
Complete Gathering Requirements
Mandatory
Sponsor Approval
Complete Design
Mandatory
Sponsor Approval
Complete Coding
Mandatory
Sponsor Approval
Complete Testing
Mandatory
Sponsor Approval
Complete Implementation
Mandatory
Sponsor Approval
Project End
Mandatory
Sponsor Approval
Project Budget Estimate
CLUB PROJECT INITIATION
PRIZE DAY CLUB PROJECT INITIATION
Prize Day Club Initiation
Project manager
Sponsor
Budget Status
Approved Budget
Planned Expenditures to Date
Actual Expenditures to Date
Variance
$260,000.00
$260,000.00
$254,700.00
$5,300.00
Planned Remaining Budget
Actual Remaining Budget
Variance
$0,00
$5,300.00
-$5,300.00
Internal Expenses
Salaries
Hourly Rate
# Hours
Total Cost
Project Manager
$35,00
800,00
$28-000,00
Project Supervisor
$25,00
800,00
$20-000,00
Engineering manager
$25,00
800,00
$20-000,00
Design manager
$25,00
800,00
$20-000,00
Financial Manager
$35,00
800,00
$28-000,00
Purchasing
$25,00
800,00
$20-000,00
Other Internal Expenses
Total Cost
Administrative
$5,000.00
Non-administrative
$4,500.00
Book-eeping
$3,200.00
Total Internal Expenses
$148,700.00
External Expenses
Consulting Costs
Total Cost
Design
$12-000,00
Maintenance
$8,500.00
$7,500.00
Capital Expenditures
Total Cost
Building
$35-000,00
Electrical
$18-000,00
Furniture
$25-000,00
Total External Expenses
$106,000.00
Total Budget
$254,700.00
Assumptions, Constraints and Risks
The project assumes that human and financial resources estimated for the project will be available and sufficient for the project. It is assumed that the time frame allotted for the project is sufficient to complete the project. Moreover, it is assumed that all the materials and equipment will be available to complete the project with no unreasonable delay. It is also assumed that inflation may increase the costs of materials, which may escalate proposed budget. However, the project sponsor has not approved the budget and this need to done before the project starts. Non-availability of the key resources may affect project completion at the time schedule. (Project Management Institute, 2013).
Communication Plan
The purpose of the communication plan is to deliver timely and accurate information about the project. The project stakeholder will use email, phone, memo, oral and meeting for the communication. The table below outlines the key message and the target audience.
Audience
Message
Delivery Method
Delivery Frequency
Communicator
Project Sponsor
Project Plans
Status Reports
Meeting
Weekly
Biweekly
Project Manager
Project Manager
Project Core Team
Project Plans
Status Reports
Meeting
Weekly
Biweekly
Project Manager
Project Manager
Project Review Team
Project Briefing
Status Reports
Meeting:
Presentation slides and oral briefing
Monthly
Biweekly
Project Manager
Project Manager
CIO Office
Status Reports
Project Briefing
Report published in Webspace
Biweekly
Quarterly
Project Manager
Project Sponsor
Project Manager
Management Groups
Tech Directors
MTeam
Op Directors
Roundtable
Tech Directors
MTeam
Op Directors
Roundtable
Status Reports
Project Briefing
Report published Webspace
Meeting: Presentation slides and Oral briefing
Biweekly
Quarterly
Quarterly
Semi-annually
Annually
Project Manager
Project Sponsor
Project Manager
project managers
Project Briefing
Project Management Meeting:
Briefing notes and Oral briefing
Monthly
Project Manager
Project Core Team
staff
Project Briefing
All Staff Meeting:
Briefing notes and Oral briefing
Annually
Project Sponsor
Project Manager
Quality Management Plan
The table below presents the quality management plan.
Project Process
Process Quality Standards/
Stakeholder Expectations
Quality Assurance Activity
Frequency/Interval
QA1. Develop and refine project charter
QA2. Develop and refine project plan
QA3. Execute & control project plan
QA4. Approve the project stage
QA5. Close project and post project review
100% compliance with project framework
100% compliance with project framework
95% compliance with project framework
100% compliance with project framework
100% compliance with project framework
Audit charter updates by each phase
Audit plan content & updates, task estimate and project priorities
Auditing of the following project activities:
Project progress
Quality
Communications
Audit project reviews by phase
Audit stage checkpoints
Once per- project phase
Once per- project phase
Weekly
Monthly
Monthly
Once per project stage and phase
Once per -project phase
Roles and Responsibilities
The project manager oversees the overall responsibility of the project design, planning and execution. Moreover, a project manager manages all the risks associated to the project. Summary of the roles and responsibilities of the project manager are as follows:
Planning & Defining Scope
Resource Planning
Activity Planning & Sequencing
Time Estimating
Developing a Budget
Monitoring & Reporting Progress
Documentation
Risk Analysis
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