Fulton County immunization database registry system requirements

RFP

Request for Proposal Procedures

Statement of Acknowledgement and Proposal Procedure

RFP Instructions and Project Background

Applicant Company Overview

Product and Services

Technical and Operational Design Requirements

F. Response Sheet

Statement of Acknowledgement and Proposal Procedure

The Fulton County Health Department requires one (1) printed original, signed in BLUE ink, one paper copy and 1 (one) CD ROM. These are to be submitted in a sealed enveloped bearing an assigned Control Number to be located on the first page of the RFP document and sent to the following address:

Fulton County Health Department

B. RFP Instructions and Project Background

The County seeks to expand upon the availability of immunization services in the network by expanding the availability of these services in its facilities. It seeks to improve and expand upon the availability of immunization services in the network by expanding the availability of immunization services in Fulton County facilities.

The local immunization database registry for the physician's office must be compatible with the GRITS, state-based system in Georgia (GDPH, 2011). It must contains a minimum of patient name, date, age, ethnicity, address, phone number, public or private, the date of the vaccination, the type of vaccination, manufacturer information, public or private stock, dosage of vaccination, fields for adverse reactions, advice for subsequent modifications, allergies, and immunity gained through illness, diagnosed, historical or serologic (GDPH, 2011). It should also capture the forms signed by patients and guardians regarding disclosure of names so that they might be accessed (GDPH, 2011).

In accordance with Federal and state law, the system must be HIPAA compliant to protect patient information (GDPH, 2011). Therefore, it must use HL7, (GDPH, 2011) since HL7 is the "[…] national standard protocol identified by the CDC to meet HIPAA communications privacy and security requirements." It should also be password protected, have a regular backup set in place and capable of accessing GRITS via VPN, as GRITS requires (GDPH, 2011).

Aside from these requirements, it should be flexible so that additional fields or code-systems/languages can be added in a timely and cost-effective manner (Issel, 2011). It should be easy to learn and use (Issel, 2011). It should also be capable of providing reminders for patients who need vaccinations, printable outputs, preferably in table format and individual reports, as well as transmission records for office use and verification (GDPH, 2011).

C. Applicant Company Overview

The applicant company must provide a full profile of its capabilities to perform the services for which the county requires. We require a detailed overview of the immunization contractor and its capabilities with regard to the above requirements. Particularly critical is HIPAA compliance and the compatibility with the GRITS system. A plus for any contractor will be a demonstrated history of dealing with the GRITS system, although this will not obviate a qualified company from the consideration process.

D. Products and Services:

1. Assist clients with their eligibility.

2. Refer clients without a home or who are not up-to-date with immunizations.

3. Send out reminder notices .

4. If patient fails to show for appointment, to