"Failure of any district to budget funds to meet statutory requirements is a very serious matter and will result in the executive county superintendent rejection of the budget. The district will be advised of any lack of budget approval with specific recommendations on necessary corrective revisions." (New Jersey Department of Education 2013, P 14).
3. Key Budget Terminology
There are numerous terminologies with regard to the school district budget. The most important budget terminologies are
The revenue is the money received by the school district within an accounting year. A fund is part of the revenue and there are four sources of revenue for the school district and this include:
Intermediate source, state, and Federal sources.
Expenditures are the expenses that the school district must fulfill within an accounting year. Part of the school district expenditures are the payment of teachers' salary, and travel expenses for the school staff
Balance sheet reveals the total assets and the total liabilities in the budget. The assets consist of current assets and fixed assets. The current assets are the assets that the school district could turn into cash within one year while the fixed assets are the assets that the school district could turn into cash after one year. The liabilities are the obligations that the school district must settle, and the current liabilities are to be settled within one year while the long-term liabilities should be settled after one year.
4. How the funds in the budget are balanced and coordinated
The funds in the budget are balanced by ensuring that the revenue are equal the expenditure. To prepare the budget, the school district receives revenue from the local source, which includes tax levy, interest and miscellaneous income. The school district also receives revenue from the state source, and the state source revenue includes Preschool Education Aid (PEA), and Debt Service Aid. The federal source includes Special Education Medicaid Initiative (SEMI) and IMPACT. As being revealed in the Mercer County 2013 School District Budget, the local fund is $901,000, state fund is $7,789,000 and federal fund is $1,090,000 making the total revenue equal to $9,780,000.
Mersey County 2013 School District Budget
Total District Funding
Employee Benefits Expense
Capital Outlay Expense
Non-Elementary and Secondary Expense
Total District Expenditure
There is also expenditure in the school district budget, which reveals the expenses that will be carried out within the accounting year. The expenditure for the 2013 fiscal year is as follows:
Salaries Expense = $4,495,000
Employee Benefits Expense=$1,501,000
Capital Outlay Expense=
Non-Elementary and Secondary Expense=$0
In the 2013 budget, the school district expenditure is projected to be $9,040,000 while the school district revenue is projected to be $9,780,000.
5. The district's budget timeline
Budget timeline for the 2013/2014 for the school district budget is as follows:
September -- December 2012
Gathering inputs from all school based and community-based sources
Discuss the initial budget planning information with Finance Committee.
Presentation of preliminary budget.
March 4, 2013
Preliminary Budget Presentation for County Review.
March 21, 2013
Tentative Date for the budget Public Hearing.
March 27, 2013
Board of Education adopts the district final budget.
6. How and when enrollment projections are calculated.
Projected enrollment is based on the available school facilities, the school budgets and availability of other resources such as schoolteachers. The projected enrollment for the school district is also calculated based on the:
Total Classroom Instruction available
Total Support Services
In the 2011-2012, the school district budget for enrollment details is as follows:
In 2011-212 fiscal years, the average daily enrollments are 13,967.9.
Total Spending is $285,038,315,
Costs Amount per Pupil is $20,407,
Costs Rank Within Group per Pupil is 89.
7. Possible considerations of staff requisitions.
The staff requisition generally depends on the needed staff within the school district. The consideration for the staff requisitions depends on the total student enrollment for the fiscal year. If the number of students's enrollment is greater than the preceding year, the school district will need to implement the staff requisition. Moreover, the staff requisition also depends on the shortage of staff in the district, if it revealed that there are shortage of staff for some school subjects or within the school district's administration, the school district…