Microsoft Word usage and applications

¶ … Microsoft Word

Track Changes is a useful collaborative feature for incorporating document edits from other people. It highlights all document changes to the document so that the document reviewer can easily see the recommended changes and then accept or reject the changes. Before distributing a document for review the document owner simply enables Track Changes by clicking on this option which is located in the Microsoft menu under tools. After the document owner receives the document revisions from the reviewer, the easiest way to accept or delete the changes is to go to the View menu option and select toolbars. Next, the document owner needs to display the Reviewing Toolbar by clicking on that option. A check next to the Reviewing Toolbar option will indicate that it is enabled. The Reviewing Toolbar includes options for accepting or rejecting changes. To accept an individual change, the author should click on the icon of a document with a checkmark and to reject a change, the author should click on the icon of a document with an "x" symbol. The author can easily navigate changes that have been made in the document by clicking on the left arrow in the Reviewing Toolbar to go back to the proceeding change and the right arrow to forward to the next change in the document.

Although Microsoft Word is not a high-end desktop publishing tool commonly used for marketing collateral and more professional looking corporate documents, it does have some advanced formatting options found in these types of software packages. One example is the Column feature. The Column feature establishes the number of columns of text in a document and allows text to automatically flow from one column to the next. To implement Columns, a user simply selects Columns from the Format option in the Microsoft Word menu. Column Presets are available for the user to quickly select the number of columns and their placement and width. The user selects the desired Column Present by simply clicking on it. Alternatively, the user can manually set the number and columns by selecting options under the Column Presets. The user increases the number of columns by clicking on the up arrow or decreases the number of columns by clicking on the down arrow. The user can include a line between columns by checking the Line between box. Next, the user can adjust the width of the columns and the spacing between columns by clicking on the up or down arrows next to the appropriate column. Finally, the user can use the Apply to function to apply columns to the whole document to begin using columns from this point forward.