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They must provide awareness training to employees, (both paid and unpaid), on HIPAA privacy principles and they must implement regular assessment procedures for evaluating compliance with HIPAA rules, including general information security and information security during electronic transfers. Covered entities must also provide written privacy policy notices to patients that include notification of patients' rights to file complaints with designated personnel and directly to appropriate government officials (HHS, 2003).
4. How will employees in the medical office have to be trained regarding privacy (for example, who is responsible for training and record keeping)? What is required if an employee doesn't follow the privacy policy? When must employees be trained? In what manner?
Covered entities must designate a privacy official who is the primary authority within the organization as to HIPAA-related matters and record keeping, and must implement workforce training for anybody with possible access to PHI....
Such training must cover the basic understanding of HIPAA and of the privacy policies instituted by the covered entity. Appropriate sanctions for privacy policy violations or of any provisions of HIPAA rules must be detailed apart from federal monetary sanctions for repeated violations and possible imprisonment for deliberate misuse of individually identifiable PHI.
The employee training provided by covered entities must be task-specific in that it pertain to the different types of information and professional responsibilities of different staff members. General HIPAA awareness training must be provided to new hires and subsequent training provided in conjunction with specific job functions and as needed pursuant to periodic compliance assessments conducted as required by HIPAA rules pertaining to covered entities (HHS, 2003).
References
USDHHS Office of Civil Rights (2003) Summary of the HIPAA Privacy Rule, Retrieved September 13, 2008 from: http://www.hhs.gov/ocr/privacysummary.pdf
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