Club Project Initiation for Unit 1 X Price Day

¶ … Club Project Initiation Project Milestone Schedule Milestone List Prize Day Club Initiation Milestone No.

Milestone Mandatory / Optional Completion Date Verification Project Start Mandatory Sponsor Approval Complete Gathering Requirements Mandatory Sponsor Approval Complete Design Mandatory Sponsor Approval Complete Coding Mandatory Sponsor Approval Complete Testing Mandatory Sponsor Approval Complete Implementation Mandatory Sponsor Approval Project End Mandatory Sponsor Approval Project Budget Estimate CLUB PROJECT INITIATION PRIZE DAY CLUB PROJECT INITIATION Prize Day Club Initiation Project manager Sponsor Budget Status Approved Budget Planned Expenditures to Date Actual Expenditures to Date Variance $260,000.00 $260,000.00 $254,700.00 $5,300.00 Planned Remaining Budget Actual Remaining Budget Variance $0,00 $5,300.00 -$5,300.00 Internal Expenses Salaries Hourly Rate # Hours Total Cost Project Manager $35,00 800,00 $28-000,00 Project Supervisor $25,00 800,00 $20-000,00 Engineering manager $25,00 800,00 $20-000,00 Design manager $25,00 800,00 $20-000,00 Financial Manager $35,00 800,00 $28-000,00 Purchasing $25,00 800,00 $20-000,00 Other Internal Expenses Total Cost Administrative $5,000.00 Non-administrative $4,500.00 Book-eeping $3,200.00 Total Internal Expenses $148,700.00 External Expenses Consulting Costs Total Cost Design $12-000,00 Maintenance $8,500.00 $7,500.00 Capital Expenditures Total Cost Building $35-000,00 Electrical $18-000,00 Furniture $25-000,00 Total External Expenses $106,000.00 Total Budget $254,700.00 Assumptions, Constraints and Risks The project assumes that human and financial resources estimated for the project will be available and sufficient for the project.

It is assumed that the time frame allotted for the project is sufficient to complete the project. Moreover, it is assumed that all the materials and equipment will be available to complete the project with no unreasonable delay. It is also assumed that inflation may increase the costs of materials, which may escalate proposed budget. However, the project sponsor has not approved the budget and this need to done before the project starts. Non-availability of the key resources may affect project completion at the time schedule. (Project Management Institute, 2013).

Communication Plan The purpose of the communication plan is to deliver timely and accurate information about the project. The project stakeholder will use email, phone, memo, oral and meeting for the communication. The table below outlines the key message and the target audience.

Audience Message Delivery Method Delivery Frequency Communicator Project Sponsor Project Plans Status Reports Meeting Weekly Biweekly Project Manager Project Manager Project Core Team Project Plans Status Reports Meeting Weekly Biweekly Project Manager Project Manager Project Review Team Project Briefing Status Reports Meeting: Presentation slides and oral briefing Monthly Biweekly Project Manager Project Manager CIO Office Status Reports Project Briefing Report published in Webspace Biweekly Quarterly Project Manager Project Sponsor Project Manager Management Groups Tech Directors MTeam Op Directors Roundtable Tech Directors MTeam Op Directors Roundtable Status Reports Project Briefing Report published Webspace Meeting: Presentation slides and Oral briefing Biweekly Quarterly Quarterly Semi-annually Annually Project Manager Project Sponsor Project Manager project managers Project Briefing Project Management Meeting: Briefing notes and Oral briefing Monthly Project Manager Project Core Team staff Project Briefing All Staff Meeting: Briefing notes and Oral briefing Annually Project Sponsor Project Manager Quality Management Plan The table below presents the quality management plan.

Project Process Process Quality Standards/ Stakeholder Expectations Quality Assurance Activity Frequency/Interval QA1. Develop and refine project charter QA2. Develop and refine project plan QA3. Execute & control project plan QA4. Approve the project stage QA5.

Close project and post project review 100% compliance with project framework 100% compliance with project framework 95% compliance with project framework 100% compliance with project framework 100% compliance with project framework Audit charter updates by each phase Audit plan content & updates, task estimate and project priorities Auditing of the following project activities: Project progress Quality Communications Audit project reviews by phase Audit stage checkpoints Once per- project phase Once per- project phase Weekly Monthly Monthly Once per project stage and phase Once per -project phase Roles and Responsibilities The project manager oversees the overall responsibility of the project design, planning and execution.

Moreover, a project manager manages all the risks associated to the.