Prize Day club project initiation and management plan

¶ … Club Project Initiation

Project Milestone Schedule

Milestone List

Prize Day Club Initiation

Milestone No.

Milestone

Mandatory / Optional

Completion Date

Verification

Project Start

Mandatory

Sponsor Approval

Complete Gathering Requirements

Mandatory

Sponsor Approval

Complete Design

Mandatory

Sponsor Approval

Complete Coding

Mandatory

Sponsor Approval

Complete Testing

Mandatory

Sponsor Approval

Complete Implementation

Mandatory

Sponsor Approval

Project End

Mandatory

Sponsor Approval

Project Budget Estimate

CLUB PROJECT INITIATION

PRIZE DAY CLUB PROJECT INITIATION

Prize Day Club Initiation

Project manager

Sponsor

Budget Status

Approved Budget

Planned Expenditures to Date

Actual Expenditures to Date

Variance

$260,000.00

$260,000.00

$254,700.00

$5,300.00

Planned Remaining Budget

Actual Remaining Budget

Variance

$0,00

$5,300.00

-$5,300.00

Internal Expenses

Salaries

Hourly Rate

# Hours

Total Cost

Project Manager

$35,00

800,00

$28-000,00

Project Supervisor

$25,00

800,00

$20-000,00

Engineering manager

$25,00

800,00

$20-000,00

Design manager

$25,00

800,00

$20-000,00

Financial Manager

$35,00

800,00

$28-000,00

Purchasing

$25,00

800,00

$20-000,00

Other Internal Expenses

Total Cost

Administrative

$5,000.00

Non-administrative

$4,500.00

Book-eeping

$3,200.00

Total Internal Expenses

$148,700.00

External Expenses

Consulting Costs

Total Cost

Design

$12-000,00

Maintenance

$8,500.00

$7,500.00

Capital Expenditures

Total Cost

Building

$35-000,00

Electrical

$18-000,00

Furniture

$25-000,00

Total External Expenses

$106,000.00

Total Budget

$254,700.00

Assumptions, Constraints and Risks

The project assumes that human and financial resources estimated for the project will be available and sufficient for the project. It is assumed that the time frame allotted for the project is sufficient to complete the project. Moreover, it is assumed that all the materials and equipment will be available to complete the project with no unreasonable delay. It is also assumed that inflation may increase the costs of materials, which may escalate proposed budget. However, the project sponsor has not approved the budget and this need to done before the project starts. Non-availability of the key resources may affect project completion at the time schedule. (Project Management Institute, 2013).

Communication Plan

The purpose of the communication plan is to deliver timely and accurate information about the project. The project stakeholder will use email, phone, memo, oral and meeting for the communication. The table below outlines the key message and the target audience.

Audience

Message

Delivery Method

Delivery Frequency

Communicator

Project Sponsor

Project Plans

Status Reports

Meeting

Weekly

Biweekly

Project Manager

Project Manager

Project Core Team

Project Plans

Status Reports

Meeting

Weekly

Biweekly

Project Manager

Project Manager

Project Review Team

Project Briefing

Status Reports

Meeting:

Presentation slides and oral briefing

Monthly

Biweekly

Project Manager

Project Manager

CIO Office

Status Reports

Project Briefing

Report published in Webspace

Biweekly

Quarterly

Project Manager

Project Sponsor

Project Manager

Management Groups

Tech Directors

MTeam

Op Directors

Roundtable

Tech Directors

MTeam

Op Directors

Roundtable

Status Reports

Project Briefing

Report published Webspace

Meeting: Presentation slides and Oral briefing

Biweekly

Quarterly

Quarterly

Semi-annually

Annually

Project Manager

Project Sponsor

Project Manager

project managers

Project Briefing

Project Management Meeting:

Briefing notes and Oral briefing

Monthly

Project Manager

Project Core Team

staff

Project Briefing

All Staff Meeting:

Briefing notes and Oral briefing

Annually

Project Sponsor

Project Manager

Quality Management Plan

The table below presents the quality management plan.

Project Process

Process Quality Standards/

Stakeholder Expectations

Quality Assurance Activity

Frequency/Interval

QA1. Develop and refine project charter

QA2. Develop and refine project plan

QA3. Execute & control project plan

QA4. Approve the project stage

QA5. Close project and post project review

100% compliance with project framework

100% compliance with project framework

95% compliance with project framework

100% compliance with project framework

100% compliance with project framework

Audit charter updates by each phase

Audit plan content & updates, task estimate and project priorities

Auditing of the following project activities:

Project progress

Quality

Communications

Audit project reviews by phase

Audit stage checkpoints

Once per- project phase

Once per- project phase

Weekly

Monthly

Monthly

Once per project stage and phase

Once per -project phase

Stakeholders

The project stakeholders are the people having interest in the outcome of the project. The stakeholders are project manager, project sponsor, club members, travelers, family members and friends.

Organizational Chart

The project organizational chart is presented below:

Project Acceptance Criteria

The project must satisfy the following criteria to be accepted by the project sponsor:

Cover all the project scope

Cover all the project objectives.

Work Breakdown Structure

The project work breakdown structure is presented below:

Risk Breakdown Structure

The project risk breakdown structure is presented below:

Network Diagram

The project network diagram is presented below:

Reference

Dennis, L. (2007). Project Management (9th ed.) Gower Publishing, Ltd.

Joseph, P. (2003). PMP Project Management Professional Study Guide. McGraw-Hill Professional

Project Management Institute. (2013). Newtown Square, PA: Project Management Institute, 5th Ed.

Appendices