Final BA&SR Report System Recommendation

System Recommendation and Final BA&SR Report

Choosing the right type of hiring software that would meet the business needs is a crucial step in the efficient recruitment process of a company. MTC must improve the hiring process to speed up the already existing manual process that is quite laborious and time-consuming. This paper aims to recommend MTC that would enable it to reach its strategic business goals.

System Justification

After reviewing the EZ-ATS brochure, the recommended solution for MTC is to acquire EZ-ATS’s hiring services on a trial basis for a small period, which is already included in its offer for 30 days. It would help the company test the hiring software and its features mentioned in the brochure. The testing phase would allow MTC to scrutinize the features and specifications as are promised in the catalog.

Since MTC caters to small to mid-tier businesses and serves the federal, local, and state governmental agencies, it must align the use of hiring software with its business strategy of providing unique consulting services and proposals to customers. The speedy hiring process of the experienced consultants would help MTC meet the market challenges for looking for skilled consultants within no time. Serving the clients quickly would also be addressed as it is a part of its business strategy (Vize, n.a.). Particularly, the hiring would be more efficient when it would reach the international regions since diversely skilled consultants would be an added benefit for the company that would strengthen its competitive advantage.

Improvements in the process would be spontaneously automated since the features of EZ-ATS are already aligned with the processes of MTC. The functions of the hiring manager, candidate screening for shortlisting the best possible ones, sending mass emails via administrative emails, scheduling and conducting the interviews, collecting feedback, and sending the final letter to the selected candidate are the managing functions served by the hiring software. It naturally meets the requirements that directly match the managing functions of the software. Enlisting the requirements and managing functions of the software would be as if directly matching the features to each other. Hence, it should be considered that finding the best possible match for hiring software is straightforwardly presented to MTC without having to look for days and search in other directions. Its smooth integration and collaboration features make it an apt option for MTC, and that too, with a free trial without having to lose money.

Implementation Areas

The implementation process is as easy as its matching of the features with the business strategy and requirements of MTC. Since it is recommended that a free trial be used initially, the implementation would be free of cost. The final decision would be based on its complete inspection and satisfaction after 30 days, which is a quick trial period adding to its efficiency.

Vendor Agreement

In the trial period, there are no hard and fast requirements; however, once the final decision of implementation is taken, the vendor requires the company of a subscription fee from options that it offers based on the budget, the lowest cost being $50 per month for as few as 25 system users. If up to 60 users per month are to be supported, then $100 per month would be required by the vendor. The offer for MTC for the trial period is free for 30 days, which is suggested for the time being to see how it works.

Hardware and Telecommunication

EZ-ATS requires no new hardware to access the system since the systems at their data centers use the cloud-based software approach. Local connectivity and internet access concerns would be dealt with with the help of the ‘anywhere connectivity’ aspect since the software could be connected with Wi-Fi. Any device could be connected, including PC, laptops, and mobiles. The applicant tracking system would be secured since the data storage is maximum with an online platform, and the professional protection feature is unique for being free of cyber-attacks.

Configuration

It is mentioned in the brochure that one of the features that the customers best like is its configuration which matches MTC’s need as the software helps in managing the dashboards and workflows whenever and in whatever form the user likes. EZ-ATS software’s needs for alterations are fulfilled with its customization feature so that the user has an open choice to work freely exhaustively and efficiently. The dedicated account manager would be contacted for the configuration process, which would include steps like using the company name and logo, linking corporate email and social media sites for advertising, connecting LinkedIn with job boards for making timely announcements, and showing further steps for customizing reports, workflow and redesigning purposes.

Testing

The testing could be done to validate and verify the software to check if it meets the needs of MTC appropriately. Testing could include alpha and beta testing methods to better inspect its features and capabilities, as promised in the brochure for a 30-day trial (Altex Soft, 2019). For instance, the first user requirement of the system screening all the applicants’ resumes would be tested by beta testing from the actual users of the existing hiring software as they are the major stakeholders and serve to be software analysts for this purpose, providing a benchmark for the software’s reporting standards and credibility.

Employee Preparation and Support

The company’s leadership must be able to communicate all the functionalities and the techniques that would be undertaken to adopt the new software in the company. The leadership would be responsible for mentally preparing the employees for a change that is to be implemented. Training needs would be identified on time so that the software use becomes convenient.

Change management should start with ascertaining the expectations that the new software acquisition would meet. The cultural change should be made with a clear exposition of the commitments and the company’s goals that are to be met with software implementation to stay informed with better planning and engagement for the company’s development.

The indispensable need for training for the use of new software is not to be ignored since the employees must be aware of the software’s use and its knowledge of the compatibility with the company’s systems. The basic features of the software would be explained, as are provided by the EZ-ATS website videos, and feedback would be allowed for solving any possible issues faced by the employees.

User support would be facilitated as it can be used from any device, any location, and at any time, as indicated in the brochure. The flexibility features do not require high maintenance, and security is automatically installed, making it a feasible option for the company when time is to be saved.

Data Migration

The data that would be entered into the system to get started would include the required skills for the consultants and then match with the applicants from different regions of the world, preparing a report that would be sent to the HR department by matching the required expertise characteristics already entered into the system with a few taps by the HR department that are to be searched in the candidates, send matched CVs to the HR department after candidates have sent their CVs when they would have seen the advertisements posted online by the same software and scheduling the interviews after reviewing the reports from the interviewers.