Your specific contribution to the project and your role in undertaking the various project tasks and event:
The internship period at AIDS Concern proffered many opportunities to participate in social prosperity and well-being. Events like charity walks, awareness gatherings and creative steps including making of promotional materials were a part of this memorable experience.
An overview of these events is as follows:
A Walk against AIDS at Lamma Island
The Lamma Island Charity Walk was the first event we arrangedwith the purpose of spreading awareness regarding Aids. For this event, Iwas mainly responsible for promotion in the university. Before carrying out the task, I prepared a draft on how I planned to conduct the promotional campaign which was reviewed and revised thrice by the host organization in order to follow the most appropriate plan. According to the finalized plan it was agreed that booths will be arranged in the university campus, brochures will be distributed among students, an online page will be developed on Facebook and people will be encouraged to invite others once they became members themselves. Picture of fb
For the promotional campaign, I needed lots of material that could interest people to participate in the event. Therefore, Iwent to Chai Wan, a representative of AIDS Concern, and picked up 200 different promotional materials. Promotional material was to be disseminated and used within the university campus which could not be done without the permission of university authorities. I obtained consent from the Student Development Office and on receiving affirmation I designed the booth and made it public. By this time, I was not alone in the feat; instead, a team of 5 members helped me. Negotiation was done among the team members as to how we would persuade people about the importance of participating in the walk and what benefits they would gain after the event. A time table structured by me was decided dictating which time slot each member will work in so that burden of the task could be equally shared. Picture The actual day was a busy one. I was stationed at check point 3, a place before the final destination. On arrival of the participants I welcomed them warmly and asked them general questions about AIDS for constructive discussion. Afterwards red ribbons were distributed among participants, which was a sign of their unity in the fight against AIDS. After a short stay the participants carried on with their journey towards the final terminus. I now joined the participants and helped in Prize Distribution Ceremony followed by packing and clean upofthebooth.
A New Look to the AIDS Concern Leaflet
My next task was to redesign one of the promotional leaflets of AIDS Concern. I worked with Haky to use my creative skills, Adobe Photoshop and Illustrator to give the leaflet its innovative look.
Designing AIDS Concern Christmas E-Card Comment by Amna Ijaz: [A picture of that leaflet can be pasted]
The significance of this task for me is that I designed a Christmas e-card for AIDS Concern solely on my own. I designed the layout of the e-card, composed it and worked towards its final production with review and revisions on the way.
Designing Chinese New Year E-Card Comment by Amna Ijaz: [A picture of that e-card can be pasted]
This was the fourth task that I carried out again all on my own. I proposed an idea for design of this e-card, developed it and with review and revisions on the way, I gave it a final form.
Red Ribbon Angel Event, 2013
For this fifth and final task I was person in-charge and was responsible for all progress and planning of this event. The Red Ribbon Angel Event was organized for the purpose of fund raising and public awareness. For this event, I first met with the host organization to draft its promotional plan. Afterwards, I approached over 60 merchants for fundraising, distributed 500 event guides on the street promotion day and 200 during shop promotion, designed the Red Ribbon Angel Event's promotional material and helped in arranging the angels and devils closing party.
Finding the sponsors was indeed the most challenging part of organizing the Red Ribbon Angel Event as we had to approach at least 200 companies in total. To complete this task properly I allocated merchants to each of my team members keeping in mind what company they would be best able to interact with. I was responsible to contact 60 of those companies for sponsorship which undoubtedly proved to be a hectic task. To keep track of where my progress was in this matter, I prepared a Microsoft Excel spreadsheet with columns for company name, current contact details, whom to contact, best time to contact, calling status etc.as a template for all the group members to use. This removed most of the confusions that were generated due to changed contact numbers. At the end of the sponsorship campaigning, 3 companies on my list agreed to hold meetings with AIDS Concern while 15 companies were highly interested. I presume the template I made not only aided us in working in an organized manner but will also prove to be a reliable future reference for AIDS Concern so they contact only prospective parties for a similar purpose in the future with updated contact details.
On the actual promotion day, I stationed myself in the Central District which was the most bustling place and distributed 500 copies of event guides among people. The promotional plan I made for this purpose was greatly innovative; supportive words and photos were collected randomly from people in the streets on the street promotion day. Afterwards, a collage of these photos was generated by me to be uploaded on Facebook. The aesthetic sense behind this attracted a lot of people.
For shop promotion, I contacted shop managers either by mail or by visiting the shop directly to ask for permission to place the event guides in the shop. From about 30 shops that I visited, 21 were willing to help in distribution of event guides.30 guides were provided to each shopkeeper.
Pic 7 eleven
A party was arranged to close the event, which was called the Devil and Angel Party. I was the only student intern participating in this event; for that day, my role was helper, and carries different duties such as welcoming the guest, help to the lucky draws process and disseminate the gift to all the guests. In order to raise the ticket sale, I also publicized the event with the help of a friend who is expert at organizing parties. He used his network to invite a great number of people for whom I suggested an entrance fee. That entrance fee was meant to go into charity for AIDS Concern to aid further in its upright causes.
Your evaluation of your own performance in the project
I am satisfied with my overall performance in the internship as I employed by best capacities in each and every task assigned. I ensured that every project was completed successfully on time and all promotional material for AIDS Concern and its events was circulated in the public for targeted awareness. Here are some points to emphasize my good performance and dedication during the internship:
Pre-Internship Study of AIDS Concern's Conventions and Objectives
Before starting my internship at AIDS Concern, I carried out thorough study of the organization, its aims, working codes and environment so I would be able to settle in soon without any lag period. This beforehand study proved really helpful during my internship period. For instance, when I was assigned the task of designing leaflets and e-cards, I was already familiar with the conventions that were being followed by AIDS Concern in such communication modes. Proper understanding of the image that was expected from AIDS Concern and its workers helped me in drafting plans for events, their promotion and also to have them accepted by authorities of AIDS Concern.
Interaction with Representative of AIDS Concern during Internship
Detailed and ready interaction between the junior and senior members of any organization plays a significant role in the smooth performance of all of its activities. During my internship period, I kept myself in close contact through text messaging and phone calls with a representative of AIDS Concern, Willis xxx. Her guidance enabled me to fully understand what was expected of me as an intern at AIDS Concern so I could plan things in compliance with its regulations. During the Red Ribbon Angel Event, I kept Willis updated of my team's progress in contacting prospective sponsors and their responses. She discussed methods of persuasion in view of her own experience and pointed out certain elements that could make our task more efficient. Thankfully, a steep increase in the number of interested companies occurred after we applied the persuasion tactics she deliberated with us. Comment by Ayesha: Full name should be there.