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Monitoring Employees
Employee Monitoring Discussion
In the United States, employment law is based on a minimal expectation of privacy (Rosser, 2011). This means the interest of the business takes precedence over the employee's right to privacy. If an employee is conducting personal business on the employer's property, or using the employer's property, such as computers, to conduct personal business, the employee's business is not private under law.
The Securities and Exchange Commission and the National Association of Securities have regulations on managing email and instant messaging. Sarbanes-Oxley Act is another law that regulates how information must be protected (Grey, 2006). HIPAA regulates health companies in how they must protect personal health information, as well as other laws and regulations that govern the protection of sensitive information.
Best practices of employee monitoring involve identification of the risks of concern, careful analysis of monitoring that would help manage those risks,...
Identifying the risks of concern should be done first. This helps the employer defend a monitoring case if it ends up in court. Then those risks need to be fully defined and weighed for importance with corporate objectives. Once the risks are fully defined with corporate objectives, policies can be crafted, communicated, and enforced.
It is wise to involve the internal lawyer and the compliance officer to ensure that the policies are clearly stated within legal limits. Employees would need to be educated where they fully understand the policies and what the organizational expectations are. Having employees sign to the fact they fully understand the policies is another defense employers can use for defense in an employer monitoring case.
Employee Monitoring Off-hours
Employee laws are not so clear for employee monitoring in off-hours (Rosser, 2011). Employers can be held liable for off-hour employee tracking. Courts have ruled…
Bibliography
Grey, M. (2006). Mitigating the Risks of Messaging. Information Management Journal, 40(6), 68
Latto, A. (2007). Managing Risk from within: Monitoring employees the right way. Risk Management, 54(4), 30-34.
Rosser, D. (2011, May 24). Employee Monitoring and Privacy Rights. Retrieved from Plecco Technologies, Inc.: http://plecco.net/blogs/information/employee-monitoring-and-privacy-rights
Turner, R. (n.d.). Employee Monitorin. Retrieved from Deep Software, Inc.: http://softactivity.com/employee-monitoring-softactivity.pdf
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