Using the RACI Model

RACI Matrix In general, projects may involve large numbers of people who can be placed in different departments, functions and divisions of business. Projects often require that these different departments work in unison together to efficiently complete the project. For effective project implementation it is necessary that every individual and especially the key individuals be assigned specific roles and responsibilities. It is also essential that the individuals also have accountability.

Project managers therefore draw up a list of roles, responsibilities and accountabilities for each individual through the formation of a Responsibility Matrix This Matrix is used to define the individuals in an organization and the responsibility for individual work elements and deliverables (Jacka & Keller, 2009). The Matrix helps breakdown the work structure and the organizational breakdown structure as well as responsibilities for lower level tasks.

In a responsibility matrix, each task is assigned a code along with the department responsible and the individual in the department responsible for the job and the scope of work required.

Forming RACI Matrix Forming a Responsibility matrix involves the following steps: Identification of all the employees that would participate in or support the project Development of a complete list of deliverables for the project with every necessary detail Discussion with the team leaders of every participating department for assigning of roles and responsibilities and accountability (Lutchman, 2011) The Matrix identifies at least one role with a participation type of responsibility. However the same responsibility can be assigned to more than one people. This is known as 'Role'.

The Matrix identifies the individual who has been assigned a role accountability and identifies to whom that individual would be responsible. The accountable individual also has the responsibility of must approving work and roles. The matrix also defines people whose expert opinions are to be sought for particular subject matter. The communication can be two-way communication. This is known as Consulted in the Matrix (Mehta, 2007). The matrix also identifies individuals who have to be informed about the advancement and completion of the a task mentioned in the Matrix.

It can be said that the role that is accountable for a task or deliverable may also be responsible for completing it. Usefulness of RACI Matrix The advantage if the Matrix are: The matrix allows organization to identify and understand the amount of role and responsibility assigned to each individual and ascertains whether anyone has been given too many or too few responsibilities. The Matrix keeps everyone involved about whether who is accountable for a particular task.

The Matrix allows for reduction of miscommunication as it helps keep all the necessary people in the loop. A single communication tool is developed and the people in the Informed Category can be kept informed through email or internal memos and involve the people in the "consulted" category only for meetings and interactive communication. This helps the project save on time.

Steps to better RACI functioning To make an effective RACI Matrix it is essential that every task is assigned to at least one person and A category for at least one individual. Both the R. And A roles can be assigned to one person. The Matrix should always have just one individual for A role for every task which ensure elimination.