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Communications Case Study
Communications Initiative for Mr. Carey
Strategy and Preparation
Because Mr. Carey has expressed specific concern in my ability to coordinate and stay on top of all the elements of the project, my overall strategy is to communicate my complete awareness of the status of each and every program element. In that regard, I want to make sure that he understands that anything that is currently either delayed or on indefinite status is not delayed or unresolved because of any failure or fault of mine. I want to make explicitly clear that I am fully aware of each possible issue and that everything is in schedule to be completed as soon as the necessary elements that are not under our direct control are resolved.
Written Format -- Status Report Memo & Bullet Points for Oral Presentation
* Closing Dinner -- the room and caterers are both reserved for Sunday, June 12th.
* Opening Session -- Date still pending Lamar's availability (Prospective locations and caterer on notice pending date selection.) Deposits issued.
* Opening Remarks -- in negotiations with Barney Fife (pending Lamar's Schedule)
* Keynote Speaker -- Gene Rogers' assistant is optimistic. Correspondence is prepared and ready to be sent on May 19th to coincide with his return from Canne, France
on May 23rd. Assistant will receive copy via email one week prior.
Miscellaneous
-- in touch with Lamar and expecting schedule update by March 25th as per Lamar
-- Maintaining weekly email contact with assistants for Mr. Fife and Mr. Rogers
-- Maintaining weekly email contact with tentative Opening Ceremony locations
Correspondence for Mr. Rogers
Written Format
Bullet Points for Oral Presentation
Mention having spoken to assistant already first
Use Buzzwords: CFI Internship Program - honored and tremendously appreciative - deliver our keynote address -- interns attend his alma matter -- mine too -- Luckily his busy schedule is open
Lamar loved his book [insert title] -- Hoping he might address topics from it
Preparation for Oral Presentation
To prepare for delivering this message orally, I might consider rehearsing it as though it were a speaking role. I might recruit a friend to listen to me or use a tape recorder. Either way, I would hope to work in all the buzzwords and phrases and try to make my end of the conversation sound as spontaneously articulate as possible even though it's gong to be very rehearsed.
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