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Suppose, for example, that the document requires, at some point, an import of a certain excel sheet or any other type of application.
Potential technical failure
. If the wikis are hosted either externally or on the internal server, a failure of the respective server may lead to the work in progress being lost. Overall, our productivity may decrease at company level if such events occur on a repeated basis and additional costs may be incurred.
Potential issues of managing content. With the content availability and flexibility also come the potential problems arising from the management of the existing content
. As such, some of the content may become obsolete at some point and would need to be deleted, some of the content might need to be restructured etc. Within our company, an improper management of all the data associated with the proposals, reports, and other documents that we need to publish could potentially result in reporting problems. With this conclusion also comes an additional issue: management problems may bring about additional costs. Although an IT person to offer post-implementation services is not necessary, it may be the case that someone will actually have to be in charge of managing content and ensuring that a certain set of minimal rules are respected.
Recommendation
The specificity of our company's activity (small company, but with a large amount of paperwork that is usually collaboratively authored and where a large number of individuals are involved in creating the final product) recommends that the company adopts, customizes and implements a wiki application by which it can reduce the amount of time spent in the collaborative enterprise of creating a report or any kind of documentation. However, there are several important issues that the company will need to consider and that will need to be added before the final implementation:
the security issues. The company should hire a specialized security consultant that can implement a secure system for the wiki application and communication over such environment;
the workload/content...
There should be a 'wiki manager' that can ensure that the content is constantly updated and cleaned of the parts that are no longer needed in the process.
Bibliography
1. Tonking, Emma. 2005. Making the Case for a Wiki. Ariadne Magazine. Issue 42 January 2005. On the Internet at http://www.ariadne.ac.uk/issue42/tonkin/. Last retrieved on November 6, 2009
2. Gordon, Cindy. 2006. Wikis -- a disruptive innovation. KM World. On the Internet at http://kmworld.com/Articles/ReadArticle.aspx?ArticleID=15802. Last retrieved on November 6, 2009
3. Schwartz, Ephraim. 2008. The Advantages and Disadvantages of Using a Wiki to Manage Your IT Projects. CIO. On the Internet at http://www.cio.com/article/447199/The_Advantages_and_Disadvantages_of_Using_a_Wiki_to_Manage_Your_IT_Projects. Last retrieved on November 6, 2009
4. Advantages and disadvantages of using an external wiki over an internal hosted one. On the Internet at http://staffordshireuniversity.pbworks.com/Advantages+and+Disadvantages+of+using+an+external+wiki. Last retrieved on November 6, 2009
Tonking, Emma. 2005. Making the Case for a Wiki. Ariadne Magazine. Issue 42 January 2005. On the Internet at http://www.ariadne.ac.uk/issue42/tonkin/. Last retrieved on November 6, 2009
Gordon, Cindy. 2006. Wikis -- a disruptive innovation. KM World. On the Internet at http://kmworld.com/Articles/ReadArticle.aspx?ArticleID=15802. Last retrieved on November 6, 2009
Schwartz, Ephraim. 2008. The Advantages and Disadvantages of Using a Wiki to Manage Your IT Projects. CIO. On the Internet at http://www.cio.com/article/447199/The_Advantages_and_Disadvantages_of_Using_a_Wiki_to_Manage_Your_IT_Projects. Last retrieved on November 6, 2009
Advantages and disadvantages of using an external wiki over an internal hosted one. On the Internet at http://staffordshireuniversity.pbworks.com/Advantages+and+Disadvantages+of+using+an+external+wiki. Last retrieved on November 6, 2009
Schwartz, Ephraim. 2008. The Advantages and Disadvantages of Using a Wiki to Manage Your IT Projects. CIO
Bibliography
1. Tonking, Emma. 2005. Making the Case for a Wiki. Ariadne Magazine. Issue 42 January 2005. On the Internet at http://www.ariadne.ac.uk/issue42/tonkin/. Last retrieved on November 6, 2009
2. Gordon, Cindy. 2006. Wikis -- a disruptive innovation. KM World. On the Internet at http://kmworld.com/Articles/ReadArticle.aspx?ArticleID=15802. Last retrieved on November 6, 2009
3. Schwartz, Ephraim. 2008. The Advantages and Disadvantages of Using a Wiki to Manage Your IT Projects. CIO. On the Internet at http://www.cio.com/article/447199/The_Advantages_and_Disadvantages_of_Using_a_Wiki_to_Manage_Your_IT_Projects. Last retrieved on November 6, 2009
4. Advantages and disadvantages of using an external wiki over an internal hosted one. On the Internet at http://staffordshireuniversity.pbworks.com/Advantages+and+Disadvantages+of+using+an+external+wiki. Last retrieved on November 6, 2009
Tonking, Emma. 2005. Making the Case for a Wiki. Ariadne Magazine. Issue 42 January 2005. On the Internet at http://www.ariadne.ac.uk/issue42/tonkin/. Last retrieved on November 6, 2009
Gordon, Cindy. 2006. Wikis -- a disruptive innovation. KM World. On the Internet at http://kmworld.com/Articles/ReadArticle.aspx?ArticleID=15802. Last retrieved on November 6, 2009
Schwartz, Ephraim. 2008. The Advantages and Disadvantages of Using a Wiki to Manage Your IT Projects. CIO. On the Internet at http://www.cio.com/article/447199/The_Advantages_and_Disadvantages_of_Using_a_Wiki_to_Manage_Your_IT_Projects. Last retrieved on November 6, 2009
Advantages and disadvantages of using an external wiki over an internal hosted one. On the Internet at http://staffordshireuniversity.pbworks.com/Advantages+and+Disadvantages+of+using+an+external+wiki. Last retrieved on November 6, 2009
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