This paper presents a comprehensive project plan for migrating a large energy technology data centre to a new facility at the Corvallis International Airport industrial complex in Oregon. The company serves 235 oil jobbers and gasoline companies and cannot tolerate any client downtime during the move. The plan details a full work breakdown structure (WBS), a network diagram with critical path tasks, project milestones, resource assignments by functional unit, labor and materials cost tables, and a quality framework drawn from enterprise resource planning (ERP) critical success factor literature. A brief reporting section notes actual versus planned task durations for key early activities.
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A network administrator has been tasked with moving a large data centre to a new office location in the newly developed industrial complex at the Corvallis International Airport in Corvallis, Oregon. The company provides application-as-a-service products to 235 oil jobbers and gasoline companies. As a result, the company can experience no downtime during the transition to the new facility. Any service interruptions to clients could result in lost revenues and damage to the company's reputation as a reliable IT provider in the industry.
The scenario dictates the entire focus of the project. Since all data centre components must be moved over a single weekend — after the new location has been fully prepared — there is no allowance for error. This, coupled with the organization's requirement that clients experience no inconvenience whatsoever, makes a successful transfer critically important. Therefore, the most important aspect of this project will undoubtedly be thorough risk management and risk planning. A careful evaluation must be conducted by each functional representative, and a risk contingency plan must be prepared to avoid any potential delays.
The work breakdown structure (WBS) below lists all project tasks and their estimated durations.
Task Name — Duration
Preliminary Discussions — 1 day
Scope Meeting — 1 day
Initial Project Planning — 2 days
Hire Contractor — 5 days
Network Design — 10 days
Order Hardware (Ventilation) — 15 days
Order Hardware (Racks, Servers, Switches, and Others) — 10 days
Order Hardware (Power Supplies) — 5 days
Install Ventilation — 5 days
Install Racks — 15 days
Construction — 20 days
Inspection — 2 days
Install Power Supplies and Run Cables — 5 days
Functional Unit Approval — 5 days
Check Voltage — 1 day
Install Test Servers — 5 days
Batteries, Vents, Test Servers — 2 days
Primary Systems Check — 1 day
Set Official Date — 1 day
Move Network Components — 2 days
The network diagram below identifies task start and finish dates along with predecessor relationships. Critical path tasks are highlighted in bold.
Task Name — Duration — Start — Finish — Predecessors
Preliminary Discussions — 1 day — Mon 5/28/12 — Mon 5/28/12 — (none)
Scope Meeting — 1 day — Tue 5/29/12 — Tue 5/29/12 — 1
Initial Project Planning — 2 days — Wed 5/30/12 — Thu 5/31/12 — 2
Hire Contractor — 5 days — Fri 6/1/12 — Thu 6/7/12 — 3
Network Design — 10 days — Fri 6/1/12 — Thu 6/14/12 — 3
Order Hardware (Ventilation) — 15 days — Fri 6/15/12 — Thu 7/5/12 — 5
Order Hardware (Racks, Servers, Switches, and Others) — 10 days — Fri 6/15/12 — Thu 6/28/12 — 5
Order Hardware (Power Supplies) — 5 days — Fri 6/15/12 — Thu 6/21/12 — 5
Install Ventilation — 5 days — Fri 7/6/12 — Thu 7/12/12 — 6, 11
Install Racks — 15 days — Fri 7/6/12 — Thu 7/26/12 — 7, 11
Construction — 20 days — Fri 6/8/12 — Thu 7/5/12 — 4
Inspection — 2 days — Fri 7/6/12 — Mon 7/9/12 — 11
Install Power Supplies and Run Cables — 5 days — Tue 7/10/12 — Mon 7/16/12 — 12
Functional Unit Approval — 5 days — Tue 7/17/12 — Mon 7/23/12 — 13
Check Voltage — 1 day — Tue 7/17/12 — Tue 7/17/12 — 13
Install Test Servers — 5 days — Wed 7/18/12 — Tue 7/24/12 — 15
Batteries, Vents, Test Servers — 2 days — Wed 7/25/12 — Thu 7/26/12 — 16
Primary Systems Check — 1 day — Fri 7/27/12 — Fri 7/27/12 — 17
Set Official Date — 1 day — Mon 7/30/12 — Mon 7/30/12 — 18
Move Network Components — 2 days — Tue 7/31/12 — Wed 8/1/12 — 19
Four key milestones mark the project's progress through its major phases:
1. Planning Complete
2. Installation and Construction Complete
3. Testing Complete
4. Project Completion
The resource assignment table below identifies which functional units are responsible for each task.
Task Name — Duration — Start — Finish — Predecessors — Resource Names
"Key milestones and departmental resource allocation"
Table 1 — Labor Costs
Design — 55 total hours — $60.00/hr — $3,300.00
Engineering — 110 total hours — $45.00/hr — $4,950.00
HR — 6.5 total hours — $50.00/hr — $325.00
Operations — 48 total hours — $45.00/hr — $2,160.00
Purchasing — 23 total hours — $50.00/hr — $1,150.00
Total Labor — $11,885.00
Table 2 — Materials and Direct Costs
Ventilation System — $16,000.00 — Running Total: $16,000.00
Racks — $4,000.00 — Running Total: $20,000.00
Power Supplies and Cables — $2,600.00 — Running Total: $22,600.00
Renovation — $55,000.00 — Running Total: $77,600.00
Inspection — $5,000.00 — Running Total: $82,600.00
Move — $3,200.00 — Running Total: $85,800.00
Total Materials — $85,800.00
Table 3 — Project Budget Totals
Total Labor: $11,885.00
Total Materials: $85,800.00
Total Project Budget: $97,685.00
"Labor, materials, and total project budget tables"
"Planned versus actual duration for early tasks"
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