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¶ … governance is an important component of each and every IT project implementation process. Project governance refers to the infrastructure as well as processes that are put in place by a given organization in order to be used for steering the functions as well as mechanisms for assuring compliance. In this paper, we present an elaborate governance structure that will oversee the entire System Development Life Cycle process of an Enterprise Resource Planning finance system throughout an organization that only operates domestically. We also assume that the governance structure has the following three levels: executive, program implementation, and ongoing operations.
Importance of governance structure for the implementation of an IT project
Project governance is noted by BIS (2010) to be a management framework within which various project decisions are made. It forms a critical component of any project due to the fact that accountabilities as well as responsibilities that are associated with a given organization's business are laid down in their organizational governance plans. For instance, organizational charts are a very good indication of who in the given organization is directly responsible for any given operational activity that the firm does. Therefore, unless a given organization has a clearly outlined project governance policy, then there is no way in which such a chart can exist for the purpose of project development activity.
The role of the project governance component is to provide a very clear decision making framework that is robust, logical as well as repeatable to be used for governing a given organization's investments. In this manner, a given organization would have a highly structured approach to taking care of its business as well as everyday activities. This way, accountability and transparency is encouraged.
The 3 pillars of project governance
According to the work of Klakegg, Williams,...
The Project Steering Committee and the Project Board must exist. The larger governance environment must include several stakeholder groups as well as user groups.
People
The effectiveness of any committee structure is hugely dependent on the individuals that occupy the governance committee. Membership to these committee is determined both by the nature of the project as well as other factors.
Information
Information is mainly concerned with the data that informs the decision makers and is made up of regular reports, issues as well as risks that the Project manager escalates. Certain key ideas and documents that fully describe the project also form part of this information.
The governance structure
The governance structure to be used for overseeing the entire System Development Life Cycle process of an Enterprise Resource Planning finance system throughout our organization that only operates domestically comprises of three levels; executive, program implementation, and ongoing operations. The roles and components of these three levels are indicated below.
Executive
The Project Executive plays significant role in the governance of any given project. This is because it is the one that is ultimately held responsible as well as accountable for the acts of realizing the very benefits of a give project to an organization. This is to say that the Project Executive is the one who owns the business case. The Project Executive has several names including the Steering Committee, Project Owner, Chairperson as well as Project Sponsor. His or her role is basically project governance. The executive sponsor…
References
Business Innovation and Skills (2011).Guidelines for Managing Projects: How to organize, plan and control projects.Available online at http://www.bis.gov.uk/assets/biscore/corporate/docs/g/10-1257-guidelines-for-managing-projects
Chatfield, C .,Johnson, T (2007).A short course in project management.Available online at http://office.microsoft.com/en-001/project-help/a-short-course-in-project-management-HA010235482.aspx
Crawford, L et al. (2009).Governance and Support in the Sponsoring of Projects and Programs. Project Management Journal, Vol. 39, Supplement, S43 -- S55
Crawford, LH, Cooke-Davies, TJ (2005).Project Governance: The Pivotal Role of the Executive Sponsor.Available online https://blog.itu.dk/MBUC-F2012/files/2012/02/crawford_and_cooke-davies_project_governance1.pdf
PMI Virtual Library.Available online at http://www.pmi.org/en/Knowledge-Center/Knowledge-Shelf/~/media/PDF/Knowledge-Shelf/Pratt_2011.ashx
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