HR Data My Organization (Arab Bank PLC

¶ … HR Data

MY Organization (ARAB BANK PLC ) a HR Director. They requested review organization's approach collecting, storing HR data produce a summary position statement

Collection and storage of HR data

Reasons why an organization needs to collect HR data

HR data is collected for strategy purposes. The organization's management needs to know the qualifications of its current workforce to enable them make better strategies, and if need be they hire qualified employees who can deliver on the organizations goals and plans. This data will also ensure that the organization has the right people to handle the jobs assigned. The HR department will need to capture this data as a requirement from the Government. In particular large companies are required to collect and store employee information that should be provided upon request by law. In case of liabilities, the data collected can be used in defense of the company against any legal suit that may arise.

Types of HR or L&D data collected

Employee personal data, the data will assist the organization to know the qualifications of their individual employees their marital status, next of kin, and home address. This information is very important especially when the organization is doing analysis of it employees and seeking to find out the employee demographics. Performance and appraisal records of employees, the organization will use this data to understand the performance of its employees. The areas that an individual employee need to improve on can be established using this data. Attendance and absence records, the data are used to identify individual patterns of each employee Hochachka et al., 2007.

How many times in a month they report late to work or they do not report at all, and the reasons why they failed. With this information, the HR manager can be able to talk to individual employees to establish if they have any family issues that might be affecting their work life.

Methods of storing HR data

The manual system involves having physical files of individual employees. This method will require the organization to have huge storage room(s) that will accommodate the amount of paperwork received and stored. It is very difficult to search for a particular employee record and time consuming. There is a risk of losing all employees data in case a fire occurs. Security of the data can be easily compromised especially if the storage room is not safe.

Computerized system, the use of HR systems will greatly reduce the amount of paperwork the organization needs to store as all the documents would be scanned into the system. Searching for a particular employee record is easy. There is improved safety as the organization can be storing the information offshore and only the authorized persons would be able to access the data using a combination of username and password Agmon & Ahituv, 1987()

Bahrain legislation regarding recording, storage and accessibility of HR data