¶ … intelligence unit that is secure and maintained at all times is an absolute necessity for operational reasons. Explain in detail why this is so important. Security is probably the single most important factor that prevents the intelligence unit from applying information technology more effectively. Security is essential for intelligence unit. When it comes to IT, approach is not "risk management," but "risk exclusion."

There are some very specialized electronic security threats that could apply, so it may be that a secure PDA needs to be developed and provided. In intelligence unit the presence of sensitive but unclassified information could cause serious concern over information bypassing safeguards on tiny solid state disk equivalents, which can fit into pens. This problem can be addressed by requiring the devices to store information in encrypted form, and using biometric identification.

An intelligence unit can be secured, but the security both has to be built-in, and maintained. Files need strong encryption. Multiple layers of security risk detection tools are needed such that biometric authentication will identify only legitimate users (McLeod, Raymond, 2004).

Moreover, physical security of the intelligence unit file is imperative to maintain the confidentiality of the information stored in the file and to ensure the protection of the individual's right to privacy. In case files are not properly secured there could be operational problems for the organization as it would be in a state of continuous threat from various sources.

On the other hand maintenance of intelligence unit is important as demands made on the intelligence unit document collection can stem from three types of requests:

Requests for a specific document to which the analyst has a reference or citation;

Requests for a specific bit...

Maintenance of intelligence unit would ensure that preliminary selection of materials is made so that particular need of a particular user is effectively met (Valacich, 2004).
You have learned that the analyst is confronted with many tasks including collecting, entering, analyzing, and visualizing investigative data. Often the analyst is asked to present his or her findings. Discuss in detail the guidelines for preparing an oral briefing and written report and how this benefits the investigative team.

Guidelines for preparing an oral briefing and a written report:

The most important step is to prepare an overall outline that will be the foundation of the oral or written report. The focus should be on the content and structure of the report

Collection processes provide analysts with assorted kinds of information, some important and some irrelevant, some true and some false (with many shades in between), and some requiring further preprocessing before they can be used in analysis. In preparation for the report the analyst should draw a clear line between giving out too little information and too much information.

Tables and graphics can be used but they should be simple and easy to understand. Important word and phrases can be highlighted in the written document.

Grammar and spelling check needs to be done for a written report and consistency in fonts needs to be maintained throughout the report

For an oral report given via…