Effective Communication in the Workplace
"Workplace communication" is information transmission between two people or two groups within a company. It may be in the form of text messages, emails, notes, voicemails, and so forth. Effective communication is truly essential as organizations cannot thrive, and might even end up collapsing, without it. Expecting all employees to develop excellent communication skills is an unrealistic goal, However, several tactics exist to improve external and internal workplace communication (CRM Learning, 2013).
Personal Experience of Effective Communication in a Business Environment
I hold a traffic supervisor's post at Kmart, and my duty is working with applications for ensuring product delivery to every Kmart store located in Northeastern USA. I recall an incident that took place when a retail store manager emailed me requesting for some product on a particular Wednesday evening, expecting delivery the very next day, which wasn't possible easily. Thus, the on-duty supervisor scheduled this particular consignment for next Thursday, instead of the same week's Friday. When the retailer phoned to ask why the consignment did not reach them on Thursday or even the day after, we found that the on-duty supervisor mistook this week's Thursday for next Thursday. Every individual is their very own filter - everything doesn't come out as intended. Several negative situations such as the one stated above may arise from wrong...
In such situations, stepping back and clarifying directly will constitute effective communication (Rittiman, 2015).
Why the Communication was Effective, and the Resulting Impact
Effective communication (in this case, direct clarification) improved the business through the following actions.
Improving worker productivity
It has been proven by research that effective work-group and lateral communication improves overall organizational performance (Rittiman, 2015)
. Further, employees graded as most productive received most effective messages from their immediate bosses. Owing to the problem cited in the previous section and the numerous related issues, most data systems and personnel take orders via email (which is the traditional way of doing things) as well as call stores for determining periods and their precise needs, thus avoiding miscommunication.
Increasing job satisfaction
Upward communication is linked to employee empowerment. Upward communication implies upward information flow, and generally encompasses feedback. If managers or bosses can listen and respond to employees, the workforce's job satisfaction will increase. Additionally, employees also feel happy if sufficient downward communication exists; i.e., if information flows down from managers or superiors directly. Smooth operational flow/running makes employees…
References
CRM Learning. (2013, August 25). How Good Workplace Communication Improves Employee Morale. Retrieved from CRM Learning: http://www.crmlearning.com/blog/index.php/2013/08/communication-improves-employee-morale/
Rittiman, E. (2015, February 12). Make Yourself Indispensable -- 5 Workplace Communication Strategies. Retrieved from Colorado State University-Global Campus: https://csuglobal.edu/blog/make-indispensable-5-workplace-communication-strategies
Communication: Workplace Reflective Practice Reflective practice entails constant monitoring of one's own performance in a given role while making adjustments where necessary. For any profession, reflective practice is essential since not two cases will ever be the same thus, it is critical to always remain reactive and reflective. Several studies have ascertained that reflective practice is beneficial when it comes to the delivery of client-centered services, and assist an individual
Business Management Communication forms the crux of management and must be effective within an organizational setting. Communication is not the message or its transmission; rather, it is an exchange of mutual understanding that commences with the message’s receiver. In the absence of effective management, the fundamental management functions, namely, planning, organization, hiring, control and direction, cannot be performed effectively. Businesses have to engage continuously in information interchange. Feedback forms a key
Communication Improvement Plan for the Sheriff's Department The Communication Improvement Plan (CIP) is an initiative that seeks to establish, formalize, and institutionalize proper communication protocols in the Sheriff's Department. The rationale for developing the CIP stemmed from the specific needs of the department, specifically: (i) to establish protocols that reflect proper communication flow in dealing with specific concerns or issues relevant to the work of members of the Sheriff's Department; (ii)
Employees become frustrated and develop negative views concerning management. Any animosity that the employee may exhibit could result in workplace violence. If employees are terminated or laid off under such conditions, resentment could lead to violence (Chenier 1998)." stressful work environment can also lead to poor service and customer dissatisfaction (Waner 1995). In severe cases, problems communicating in the workplace can lead to the demise of a business or
Communication Management and Organizational Change Communication management in the organization and most specifically in the organizational change environment is critically important. The work of Heathfield entitled "Communication in Change Management" state that it is impossible to "over-communicate when you are asking your organization to change." (2011, p.1) According to Heathfield, there are four critical components of effective communication as follows: (1) The person sending the message must ensure that the message is
Cisco Open communication Open communications is a concept that forms the central nerve of the entire communication system within many contemporary organizations. Open communication is considered the virtue of the employees and the management within an organization to effectively share information about the company with trust to each other and also allow the customers to have access to the information if there is need for this (Kristina G. & Sanchez Y., 2005).