Budgeting for the Social Services Project

Grant: Strengthening the Family Unit

Grant -- Strengthening the Family Unit

BUDGET NARRATIVE

The program expenses described in this budget narrative are for the Year 1 Pilot. Subsequent years of program are dependent on the provision of additional funding, to be determined at the close of the Year 1 and upon satisfactory evaluation of the Pilot program.

PERSONNEL:

Costs attributed to personnel with project coordination and budget oversight duties are assigned to this category. Two positions with direct project responsibilities are funded from this category: Project Coordinator, Project Trainer, and Project Administrator. The Project Coordinator and the Project Trainer are scheduled to work the equivalent of .50 FTE, and the Project Administrator is scheduled to work the equivalent of .35 FTE. The salary calculations are provided for 20 hours per week for the Project Coordinator and 15 hours per week for the Project Administrator.

Position

Annual Salary

% of Time Assigned to Project

Cost

Project Coordinator

$38,000

50%

$19,000

Project Trainer

$38,000

50%

$19,000

Project Administrator

$27,000

35%

$9,450

Total Personnel

$103,000

$47,450

B. FRINGE BENEFITS:

Employee benefits are determined according to the local, state, and federal payroll taxes. Health insurance benefits are not provided for these part-time positions. Calculations are based on the annual salaries, as follows:

FICA: 7.65%

Workers Compensation 0.95%

Position

Annual Salary

Fringe Benefit Rate

Fringe Benefit Cost

Project Coordinator

$38,000

8.60%

$3,268.00

Project Trainer

$38,000

8.60%

$3,268.00

Project Administrator

$27,000

8.60%

$2,391.00

Total Personnel

$103,000

$8,927.00

C. TRAVEL:

Airfare, lodging, and per diem costs are attributed to the trainers and presenters from the Relationship Skills Center. These costs enable the trainers and presenters to travel to the program location in order to conduct weekly class sessions and follow along sessions for two months following the end of the 11-week course series. The travel allowance assumes one overnight stay to enable preparation for each weekly session conducted, and to allow time for the trainers and presenters to meet with the Project Coordinator and the Project Trainer for general and targeted discussion over the course of the session delivery periods and the follow along periods.

Travel allowance is budgeted for the Project Coordinator and the Project Trainer to provide the support to the workshops at in-town locations, such as libraries or community centers that do not charge a fee for use of space. The travel allowance will include trips to and from the workshop or presentation locations, and trips required to procure supplies and materials used in the workshops and presentations. Mileage reimbursement is based on the 2014 federal rate of .56 per mile.

The travel budget schedule is inclusive of materials, lodging, per diem, and performance of contracted training and brief therapy sessions. Travel allowances per GSA Los Angeles are as follows: Airfare at $400 per round trip (RT); Lodging at $131 per night; Per Diem @ $71. Mileage reimbursement for travel to and from airports is based on the 2014 federal rate of .56 per mile.

Training Program Series / Sessions

Units

Number / Rate

Cost

Chicago Parent Program

2 staff

13 trips RT @ $606

$15,756

Flourishing Families Program

2 staff

6 trips RT @ $606

$7,272

Positive Action Program / Brief Behavioral Therapy

2 staff

6 trips RT @ $606

$7,272

Project Staff Mileage @ .56 / mile

2 staff

25 trips RT @ $.56 / mile

$420

TOTAL TRAVEL

$30,720

D. EQUIPMENT:

Basic office equipment will be provided to the Project Coordinator and the Project Administrator, as follows: Three laptop computers, one ink-jet color printer and two monochromatic (black ink only) laser printers, three wireless Internet routers, three hands-free phone headsets, three smartphones, a digital camera, a digital projector and screen for presentations, and QuickBooks Pro-software.

List of Equipment

Units

Cost per Unit

Cost

Laptop computers

3

$750 per unit

$2,250

Ink-jet printer

1

$350 per unit

$350

Laser printer

2

$300 per unit

$600

Wireless Internet routers

3

$50 per unit

$150

Smartphones

3

$300 per unit

$900

Hands-free headsets

3

$15 per unit

$45

Digital camera

1

$850 per unit

$850

Digital projector

1

$400 per unit

$400

Projection screen

1

$300 per unit

$300

QuickBooks software

1

$200 per unit

$200

TOTAL EQUIPMENT

$6,045

E. SUPPLIES:

Basic office supplies are required for project operations conducted in the home offices of the Project Coordinator, the Project Trainer, and the Project Administrator, and include the following: ink cartridges, printer and copier paper, hanging folders, file folders, folio report covers, pens, portable file boxes, binder clips, 3-ring notebooks, Post-it® sticky notes and Post-it® self=stick wall pads, water-based colored markers.

SUPPLIES

UNIT

UNIT COST

COST

Miscellaneous office supplies for each home office

3

$250

$750

TOTAL SUPPLIES

$750.00

F. CONSULTANT / CONTRACTS:

The Skills Resource Center in Sacramento, California, will conduct courses in Relationship Skills Courses, Chicago Parent Program, Positive Action Program, and will provide Brief Behavioral Therapy sessions.

Using the Chicago Parent Program (CPP) model, two Skills Resource Center staff members will provide 11 weekly sessions and one to two follow along sessions to program participants.

Using the Flourishing Families Program (FFP), the Skills Resource Center will provide training for the Relationship Skills Courses, consisting of six 3-hour weekly sessions or three 6-hour Saturday sessions. The 20-hour series of sessions will provide training in relationships skills needed to create and sustain a healthy family by building stronger relationships between family members.

The Skills Resource Center in Sacramento, California, will provide training for the, Positive Action Program, which consists of six 3-hour weekly sessions, and training in the Interventions for Problematic Behavior approach (Brief Behavioral Therapy). These sessions take place on the same day as the FFP programs and are structured as the second half of the training day.

CONSULTANTS

UNITS

RATE / COST PER UNIT

COST

Chicago Parent Program

14 days

6-hour days + 14 overnight stays

$14,000

Flourishing Families Program

20 days

3-hour days + 20 overnight stays

$20,000

Positive Action Program

20 days

3-hour days (second half of FFP)

$20,000

TOTAL CONSULTANTS

Inclusive of training materials.

$54,000

G. OTHER:

Safety and communication expenses include cell service for three smartphones, Internet connection and service fees for home offices, and general liability insurance. Business meals will be covered for Project staff and Resource Skills Center staff evening and regular meetings held in conjunction with scheduled training sessions and presentations. Home office expenses of Project staff will be treated as in-kind contributions to the project, and reported as unreimbursed required job-related expenses for income tax purposes. Accordingly, Project staff will be provided with appropriate documentation to enable these home office expenses to be claimed on individual income tax returns.

OTHER

UNIT

COST PER UNIT

COST

General Liability Insurance Policy

Directors & Officers ($1,000,000)

N/A

$800 / year D&O

$800

Business Meals

2 staff

30 meals @ $35

$3,150

TOTAL OTHER

$3,950

H. INDIRECT COSTS:

Indirect costs anticipated for this project are charged at a rate of percent of total project cost.

Indirect Cost Rate

Base Computation

Adjusted Cost

Total Cost

Total Direct Costs

$151,053

Less Equipment (-$6,045)

$145,008

Less the Amount of Each Contract