Risk Create a Risk Register

Risk Create a risk register for the project. Identify six potential risks. RANK RISK DESCRIPTION ROOT CAUSE TRIGGERS POTENTIAL RESPONSES RISK OWNER IMPACT Negative Moral People Risk Employees Key members leaving the project People Risk Project Manager Medium Lack of candor regarding the status of the job People Risk Project Manager Low Increased efficiencies from intranet Product Risk Employees High Lower Costs from efficiencies Product Risk Over Company High Increase Collaboration Product Risk Employees Medium Risk Risk- Negative Moral Description- the intranet may cause opposition from traditional employees.

They may revolt which ultimately may lower employee moral Category-People Risk Root Cause- the cause could potentially come from the lack of communication regarding the overall benefits of intranet.

The company also did not properly notify employees as to why the company was initiating the project Triggers- the project manager notices the lack of overall incentive and productivity at work Risk Response- Make sure that management communicates in a candid manner with all stakeholders involved Risk Owner- Employees Probability- 20% Impact-High (9) Status- PM will set up meeting to discuss Risk 2 Risk- Key members leaving the project Description- Due to negative moral and lack of candor regarding the project, key employees may leave to competitors Category- People Risk Root Cause- Lack of candor and communication with key stakeholders and personnel Triggers- Key personnel with very vital business and product expertise have left leaving employment gaps.

This causes delays in implementation and overall service quality Risk Response- Make sure communication is relevant and timely Risk Owner- Project Manager Probability- 40% Impact -- High (9) Status -- PM must partner with Human Resources to actively engage possible replacement candidates Risk 3 Risk- Lack of candor regarding the status of the project Description- the overall project has experienced difficulties regarding implementation.

Employees and project personnel however are reluctant to discuss these issues with management for fear of punishment Category- People Risk Root Cause- Management is solely focused on results and doesn't take into account the unique qualities of those working on the project. These individuals may offer new and innovative solutions to help the overall implementation process. However, due to fear, employees are not offering these ideas. Triggers- Personnel are simply "going through the motions" of work.

They do not have the productivity or desire to complete the task ahead of schedule Risk Response- Provide incentives and reward new ideas, candid behavior, and innovative solutions Risk Owner- Management, and the company overall Probability- 40% Impact -- High (9) Status -- Management should hold meeting to discuss ideas with key personnel Risk 4 Risk- Increased efficiencies from the project Description- the intranet, due to increased collaboration may experience increased efficiencies. This would occur due to rapid exception and adoption.

Category- Product Risk Root Cause- Employees may adopt the intranet solution and use it in a manner that was unintended for its original use. This could potential cause increase efficiencies, whiling lowering overall company costs, and enhancing security Triggers- Personnel interact and utilizing the system often.

Risk Response- Provide a trial period in which employees and use the system to become familiar with it Risk Owner- Project Manager and Employees Probability- 30% Impact -- Medium (5) Status- PM to schedule a trial period in which employees can become familiar with the intranet Risk 5 Risk- Lower overall company costs Description- Due to the implementation and acceptance of the intranet, employee's lower costs associated with overhead. Aspects such as security, paperwork, inefficient behavior, and bureaucracy are reduced through the use of the intranet.

It provides timely solution to employees and users. Category- Product Risk Root Cause- Increase usage rates and familiarity with the product offering Triggers- Familiarity and interconnectedness of the intranet Risk Response Risk Owner- Employees, PM Probability- 30% Impact -- HIGH (10) Status -- PM schedule a trial period in which employees become familiar with the overall product and its benefits Risk 6 Risk-Increased collaboration and productivity Description-Due to increased adoption of the intranet, employees become efficient with its use.

They also find solution and uses for the intranet that were not originally thought of.

The intranet can also be used as a work social network which may increase collaboration and teamwork Category- Product Risk Root Cause- Familiarity with the product Triggers- Familiarity and interconnectedness of the intranet Risk Response- Facilitate a culture and forum that allows employees to exchange ideas and notions that could benefit the project implementation Risk Owner- PM Probability- 40% Impact -- High (7) Status -- PM schedule a trial period in which employees can "tinker" with the system Probability Matrix Risk 1= prob .2 Impact score= 9 Risk= 1.8 Risk 2= prob .4 Impact score= 9 Risk=3.6 Risk 3= prob.

4 Impact score= 9 Risk=3.6 Decision Risk 4= prob. 3 Impact score= 5 Risk= 1.5 Risk 5 = prob. 3 Impact score=10 Risk=3.0 Risk 6 = prob. 4 Impact score = 7 Risk =2.8 Response Strategy Negative Risk- Candor and Negative Moral Candor and negative moral are aspects that the project manager can easily eliminate. In order to effectively do so however, the manager must be willing to use effective communication skills with all stakeholders groups. The strategy therefore will encourage large amounts of communication as it relates to the overall users of the intranet.

As is often the case with new technology or change within an organization, employees are fearful and resistant. This ultimately lowers moral as negative sentiments set in. To avoid this occurrence the manager must communicate why the change is occurring and the benefits derived from the change. This will allow all.