The identified Sources of Risk in the SIDPERS Project
Summary Risk Report
Risk Breakdown Structure
Double P-I matrix
Hillson, D and Simon, P (2007).Practical Project Risk Management: The Atom Methodology. Management Concepts.
This document contains details of the Risk Management Plan for the SIDPERS Project and defines the risk management process to be used in the risk management process that is to be used through the duration of this project. The Project Manager is to be the one who is responsible for the review as well as maintaining of this Management Plan throughout the project. This is to ensure that the risk process sis maintained at an appropriate level necessary for dealing with the level of risk that is faced by this specific project (Simon & Hillson, 2007).
Risk is defined by PMI (2008) as a condition or event that can occur with either a negative or positive consequence on the objectives of a given project. Risk management on the other hand entails the identification, assessment, response, monitoring as well as reporting of risks (Hubbard,2009). This Risk management Plan clearly defines the method of identification, analysis and management of various risks associated with the SIDPERS project. It outlines how various risk management activities will be carried out, recorder as well as monitored throughout the project lifecycle while also providing the templates as well as practices for the recording as well as prioritization of risk.
Project description and Objectives
Standard Installation/Division Personnel System (SIDPERS) is the database of record for all Army National Guard Soldiers. SIDPERS is a standard, automated, integrated personnel system designed to provide personnel data support at the division, installation, brigade, battalion, and unit levels. To provide guidance for all unit level organizations and personnel administration centers (PAC) serviced by the Standard Installation/Division Personnel System (SIDPERS).
The database also defines general terms the responsibilities of commanders, first sergeants, personnel administration center supervisors, personnel staff NCOs (PSNCOs), and unit clerks with respect to SIDPERS. To facilitate the Army -- wide standardization of military personnel management and personnel administration procedures in a SIDPERS environment. To apply the Single Source Data (SSD) view of sharing data between the finance and personnel systems. This is a very high priority for all the Soldiers in the Army National Guard as this database is crucial to keep the most updated information in one system.
Project description and objectives
SIDPERS is a project which was initiated by the Department of Defense (DoD) in order to replace the legacy Army personnel systems as well as improve personnel services through the automation of various functions like organization as well as recordkeeping, personnel management reporting as well as manpower accounting. Lack of these functions would render any given army inefficient. The SIDPERS system was developed in order to replace all of the military personnel systems that were being used by the active Army, National Guard, as well as Reserves (GAO,1990).The objectives of SIDPERS project is to support the personnel needs of the individual soldier, provide adequate information to the local commander to enable him or her to successfully manage personnel during peacetime, wartime, and to satisfy essential personnel strength and management information needs during periods of mobilization. Also, to support the rapid accession of Reserve Components (RC).Meet the needs of wartime, mobilization, and peacetime personnel automated in this particular order. To be able to satisfy personnel data needs for HQDA, work with other automated systems and improve personnel data accuracy. This system would also be able to deliver a uniform system that can be easily modified to changing requirements.
The scope as well as objectives of the SIDPERS project is summarized as follows:
The risk management plan will include an analysis as well as description of the possible risks that can affect the SIDPERS project.
The risk management plan includes an analysis of the errors that could result as a result of the risks associated with the SIDPERS project.
Project out of scope
This project does not cover the process used in the development of specific modules within the SIDPERS program.
The project dos not cover the hardware cost required for running the SIDPERS program.
The SIDPERS Project risk management process is aimed at the management of all the foreseeable risks (the opportunistic and threats included) in manner that is proactive, appropriate and effective. This is to maximize the very likelihood of this given project achieving its intended objectives. These will be done proactively, effectively as well as appropriately so as to increase the chances of the SIDPERS project achieving its intended objectives while maintaining the level of risk exposure at a bare minimum.
This project is considered to be large due to the fact that it touches on issues of national and international security. For this project an enhanced ATOM project will be utilized.
The following ATOM processes will be applied for the SIDPERS Project:
Post Project review
The risk management process will aim at engaging all of the project stakeholders to an appropriate level. This will be coupled with the creation of ownership as well as buying-in to the project.
Various risk based-information will be appropriately communicated to the various project stakeholders in a uniform and timely fashion in order to enable for future modification of the project strategy. The risk management process will enable the various project stakeholders to accurately focus their attention on various areas of the project by accurately helping in the identification of the risks. The role of the SIDPERS Project stakeholders as well as vendors is to participate in the process of risk management through the provision of candidate risk input as well as supporting the risk mitigation planning as well as project execution activities.
The following are the Project Stakeholders and their roles
The Project Director is the one who is involved in the monitoring of the risk action effectiveness as well as participation in risk escalation. He has the responsibility of communicating to various project stakeholders either everyday or an as needed basis.
Project Manager (PM)
The role of the SIDPERS project manager is to draft as well as approve the SIDPERS Project Risk Management Plan, define the process of Risk management, take part in the Risk Management process as well as take ownership of the process of risk mitigation and execution.
The Risk Manager is the one responsible for leadership of the risk management effort. He also sponsors the various risk identification activities and thereby facilitation smooth communication throughout the risk management process. The Risk Manager is also responsible for the process of providing the Project Managers with the appropriate recommendations as well as statuses on various risk actions.
The role of the Risk Analyst is to evaluate the various risks, maintain a database for the Risk management process as well as facilitate proper communication in the entire process of Risk management.
The roles of the Project Sponsor are as follows:
Active supporting as well as encouragement of the implementation of the risk management process
Setting as well as monitoring of the risk thresholds as well as ensuring that these thresholds are effectively translated into acceptable levels of risk exposure.
Attendance of various risk workshops, identification as well as ownership of risk.
Review of the risk outputs obtained from the Project Manager in order to ensure that there is effectiveness and consistency
Review of the Risks that are escalated by the PM (Project Manager) that lie outside of the project's scope or/and control.
Taking decisions on the provided project strategy in accordance to the current risk management project status. The aim is to maintain the level of risk exposure at acceptable levels.
Ensuring that there is an adequate amount of resources for the project to appropriately respond the risks
Releasing of the "management reserve" funds to the given project where justifiable.
Reporting of the risk status to the senior management on a regular basis.
The Risk Champion's roles include the following;
Overseeing as well as managing of the risk management process on a daily basis
Prepares the Risk Management Plan
Facilitation of various risk workshops as wellas risk reviews
Creation as well as maintenance of the Risk Register
Interviewing of the Risk Owners so as to determine their views
Analysis of data as well as production of risk reports
The roles of the Risk Owner are as follows;
The development of various responses to the risks. These responses are risk actions that they appropriately assign to the project's Action Owners
The monitoring of the progress of the risk responses
Reporting the progress of the responses to the Risk Champion through the Risk Register
The roles of the Action Owner are as follows;
The implementation of the agreed actions in support of the response strategies