COMMUNICATING PROFESSIONALLY

Communicating Professionally: Critique of Presentation Software and Tools

Presenting information in presentation software could be a useful method to idssr4inate visual information that would be fast enough to connect with the audience. It is more versatile and interactive, along with a plethora of information that could be infused within a few slides. This paper examines some of the presentation software and well-known tools for the said purpose.

Comparison of Two Tools

Canva

Advantages, disadvantages

One of the major advantages that presentation software should offer is real-time collaboration (Spencer, 2020). Canva is one of those names instantly coming to mind when talking about letting the peers edit inside the presentation. It has more than one million templates to be used easily with creative graphics and informative layouts. The variety of content that could be added within the pages is an extra value that makes it the right choice for speedy presentations.

Presentations on Canva can be stored online, which offers a plus point for cloud storage (Spencer, 2020). It is compatible with various formats helping import and export from anywhere on the web. Multiple audios and videos can be added in Canva with some simple steps to make the presentation more interactive and appealing for the audience. It should also be noted that Canva offers technical support if something goes wrong while making a presentation online. Its help center could be contacted immediately to solve the problem on time.

Some of the disadvantages for Canva include subscriptions for the most innovative and beautiful layouts, more options required for advanced users, cannot work in offline mode, and cannot import PowerPoint presentations when the editing is finished within the presentation (Graw, 2022).

Appropriateness of the software in a particular situation

Canva is an exceptional visual communication software best used for social media platform content-making purposes. Social media platforms use it extensively for branding, making cover photos, and creating product and service photo messages with graphical images to be eye-catchy for the target audience. The Instagram stories and reviews of users are best displayed over...…bullet points and summary keep the audience hooked to the information in a theatrical manner that appears distinctive.

Presentation software put up flexibility, which indicates its ease of use and quickly changing the content while speaking to the audience. The digital display, tables, graphs, and finances become a low-cost medium of information dissemination compared to printed brochures, for instance (Chron, 2020).

The presentation structure is quite systematic as the flow of information is seamless with bullet points and a short version of data. The emphasis could be made instantly by highlighting of most important points that could not be suggested orally. The framework in which the entire presentation flows is a form of communication displayed on any hardware device, such as a projector, laptop, IPad, or computer, making it easily accessed from the Internet for viewing anywhere around the world. It also suggests that presenting with presentation software does not affect its feature or design system, no matter the device it is displayed on, keeping all the audio and videos inserted…